Know Your Team's All-Hands Attendance in Real-Time
Attendance updates as team members confirm or decline
Trigger
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Action
Update record
Modifies specified fields of an existing record in an airtable base and table; the base, table, and record must exist.
Why this helps
You send all-hands invites but never know how many people are actually attending until the meeting starts, making it impossible to plan materials, agendas, or breakout rooms.
- Real-time visibility of who's attending
- Plan materials and sessions based on actual headcount
- Follow up on no-shows quickly
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Airtable to Notis
- 2Tell Notis: 'When someone responds to the all-hands meeting invite, update the attendance record in Airtable with their name and yes/no/maybe status'
- 3Select Attendee Response Changed as your trigger (point to your all-hands calendar event)
- 4Notis identifies your attendance table in Airtable
- 5Test by having a team member RSVP and verifying their attendance status updates
Questions about this workflow
Can I track just confirmed attendees or all responses?
Tell Notis to track all responses so you see confirms, declines, and tentative RSVPs.
What if someone changes their RSVP from no to yes?
The record updates to reflect their latest response.
Can I see a count of confirmed attendees?
Airtable can roll up the count from the response records automatically.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Airtable. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Airtable actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Create Field
Creates a new field within a specified table in an airtable base.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create multiple records
Creates multiple new records in a specified airtable table.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Google Calendar and Airtable, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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