Escalate urgent Gmail messages through Outlook
Keep urgent client requests from blending into the inbox. Notis reviews each new Gmail message against your criteria and sends a focused Outlook escalation when action is needed.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Send email
Sends an email with subject, body, recipients, and an optional attachment via microsoft graph api; attachments require a non-empty file with valid name and mimetype.
Why this helps
Time-sensitive client requests can wait unnoticed when attention is split across personal Gmail and company Outlook routines.
- Routes urgent requests to the right responder
- Condenses the issue into actionable context
- Keeps routine messages out of the escalation path
Setup
Build it in a few focused steps.
- 1Connect Gmail and Outlook to Notis once.
- 2Ask Notis to escalate Gmail messages that match your definition of urgent.
- 3Describe the Outlook recipients, concise message format, and urgency criteria in plain language.
- 4Select New Gmail Message Received, choose a run-report channel, and test with a safe example.
Questions about this workflow
Can I decide what counts as urgent?
Yes. Describe the senders, topics, deadlines, or language that should trigger an Outlook escalation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Outlook. A trigger fires from one place; an action lands in another.
Gmail triggers
Outlook actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add mail attachment
Tool to add an attachment to an email message. use when you have a message id and need to attach a small (<3 mb) file or reference.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create calendar
Tool to create a new calendar in the signed-in user's mailbox. use when organizing events into a separate calendar.
Create contact folder
Tool to create a new contact folder in the user's mailbox. use when needing to organize contacts into custom folders.
Create Email Rule
Create email rule filter with conditions and actions
Create mail folder
Tool to create a new mail folder. use when you need to organize email into a new folder.
Create master category
Tool to create a new category in the user's master category list. use after selecting a unique display name.
Delete mail folder
Delete a mail folder from the user's mailbox. use when you need to remove an existing mail folder.
Download Outlook attachment
Downloads a specific file attachment from an email message in a microsoft outlook mailbox; the attachment must contain 'contentbytes' (binary data) and not be a link or embedded item.
Connect any two apps with Notis in the middle.
Not just Gmail and Outlook. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Outlook.