Connect Gmail to Outlook

When something happens in Gmail, Notis takes the next step in Outlook. Describe what you want in plain English, or start from one of the examples below.

When this happens · Trigger

Do this · Action

Build an automation Browse examples

Examples

Ways Notis can move work from Gmail to Outlook

View example

Escalate urgent client emails through Outlook

Recognize urgent client messages in Gmail and send a concise Outlook escalation to the teammate who can act.

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Forward billing documents to finance with context

Detect invoices and receipts arriving in Gmail, then send the relevant document and a short explanation to finance from Outlook.

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Prepare an Outlook draft for complex Gmail replies

Turn a detailed Gmail request into a thoughtful Outlook draft that can be reviewed before anyone sends it.

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Turn confirmed Gmail meeting requests into Outlook events

Create an Outlook calendar event when a Gmail conversation contains a confirmed date, time, attendees, and purpose.

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Protect emailed deadlines with Outlook calendar blocks

Recognize firm delivery dates in Gmail and create an Outlook calendar block early enough to complete the work.

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Save important new Gmail senders as Outlook contacts

Create an Outlook contact when a meaningful first-time correspondent appears in Gmail and meets your stated criteria.

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Add Gmail travel confirmations to Outlook Calendar

Turn flight, train, and hotel confirmations received in Gmail into accurate Outlook events with the useful booking context.

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Attach incoming meeting briefs to Outlook events

Add a small agenda or brief received in Gmail to its existing Outlook event when the meeting can be identified confidently.

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Remove cancelled meetings from Outlook Calendar

Detect an explicit cancellation received in Gmail and delete the matching Outlook event with the notification behavior you specify.

Supported Triggers and Actions

Notis builds workflows that link Gmail to Outlook. A trigger fires from one place; an action lands in another.

Gmail triggers

Outlook actions

Email Sent

Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.

TriggerPolling

Add mail attachment

Tool to add an attachment to an email message. use when you have a message id and need to attach a small (<3 mb) file or reference.

ActionInstant

New Gmail Message Received Trigger

Triggers when a new message is received in Gmail.

TriggerPolling

Create calendar

Tool to create a new calendar in the signed-in user's mailbox. use when organizing events into a separate calendar.

ActionInstant

Create contact folder

Tool to create a new contact folder in the user's mailbox. use when needing to organize contacts into custom folders.

ActionInstant

Create Email Rule

Create email rule filter with conditions and actions

ActionInstant

Create mail folder

Tool to create a new mail folder. use when you need to organize email into a new folder.

ActionInstant

Create master category

Tool to create a new category in the user's master category list. use after selecting a unique display name.

ActionInstant

Delete mail folder

Delete a mail folder from the user's mailbox. use when you need to remove an existing mail folder.

ActionInstant

Download Outlook attachment

Downloads a specific file attachment from an email message in a microsoft outlook mailbox; the attachment must contain 'contentbytes' (binary data) and not be a link or embedded item.

ActionInstant

Trigger Types

Four ways to start an automation.

A trigger is the event that kicks a workflow off. Notis supports four kinds: an event in a connected app, an inbound webhook, a recurring schedule, and soon, your own database.

Integration triggers

Fire when something happens inside a connected app. New Notion page, Stripe charge, Linear issue: any of 1,000+ apps can start a workflow.

New Notion pageStripe chargeCalendar event

Webhook triggers

A unique URL per workflow. Anything that can send an HTTP POST can start an automation, including no-code tools that speak webhooks.

Any HTTP POSTCustom backendIoT event

Works with

ZapierPipedream

Most used

Recurring triggers

Cron-style schedules run a workflow on the clock. Daily standups, hourly syncs, business-hours-only digests: the workhorse of Notis.

Daily · 8:00HourlyWeekdays only

Coming soon

Database triggers

Watch a row, query, or threshold in your own database and fire the moment the data changes. Row inserted, value crosses a limit, query starts matching.

Row insertedValue > limitQuery match

Why AI automation

Classic automation breaks. AI adapts.

Same triggers and actions, smarter middle. AI handles the fuzziness that breaks traditional Zapier-style workflows the moment a field gets renamed.

Classic automationAI automation

Cost

$ · pay per run

$$ · AI models per run

Reliability

Breaks on schema change

Adapts to format changes

Setup

Click 8 dropdowns

Describe it in English

Handles fuzzy

Hard-coded fields only

Reads intent, summarises

Human in loop

Bolted on

Built in · approval inbox

Maintenance

You own every break

Self-heals · we own it

Ease of use

Describe it. Notis builds it.

Skip the visual builder. Tell Notis what you want, in plain English. It writes the workflow, you review and deploy.

You · in the Notis Builder

NEW

“When a row gets added to the Q4 OKRs Notion database and the status is Blocked, send a Telegram message to the owner with a summary of what's blocking, and ping me if there's no reply within 24 hours.”

Notis built this automation:

TriggerRow added to "Q4 OKRs"

Condition✦Status = "Blocked"

AI step✦Summarise the blocker in plain English

ActionDM the row owner with summary

Timeout✦No reply in 24h → ping you

Observability

Watch every run.

Notis Desktop is Mission Control for your AI automations. See every run, replay, edit, or rewind. Set approval gates so Notis pauses before destructive actions.