Every Vendor Conversation in One Place
Managing vendors requires knowing what was discussed, quoted, agreed, and delivered. If vendor conversations stay in email, you can't quickly answer questions like 'What were the terms we discussed?' or 'Did we ever agree on delivery date?' This workflow automatically logs every outbound vendor email to Notion, so you have a searchable vendor communication history.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Insert row database
Creates a new page (row) in a specified notion database.
Why this helps
Vendor relationships involve negotiations, pricing, timelines, and deliverables discussed across multiple emails. Without a centralized log, you end up re-negotiating, forgetting terms, or missing deadlines because the information wasn't accessible.
- Every vendor email is logged automatically so you have a complete communication history
- Quickly reference past agreements, pricing, or commitments without digging through email
- New team members can review vendor history to stay aligned on ongoing relationships
Setup
Build it in a few focused steps.
- 1Connect Gmail and Notion to Notis.
- 2Ask Notis: 'When I send an email to a vendor, log it in my Vendor Communications database with their name, company, the date, the subject, and a summary of what was discussed.'
- 3Notis will ask you to define which emails count as vendor communications (e.g., emails to specific domains, senders with a Vendor label, or people in your vendor list).
- 4Choose your Notion Vendor Communications database and properties (Vendor Name, Company, Date, Subject, Message, Terms, etc.).
- 5Pick your notification channel and send a test vendor email to verify the automation captures it correctly.
Questions about this workflow
How does Notis identify vendors?
You tell it: 'Emails to people with the Vendor label' or 'Emails to these company domains' or 'Emails to this list of vendor contacts.' Notis respects your vendor definition.
Can this also log incoming vendor emails?
Yes. You can set up a second workflow using the 'New Message Received' trigger to log vendor replies, so you have both sides of the conversation.
What if the same vendor sends multiple emails? Do they create separate records?
You decide. Ask Notis to create a new log entry per email, or to append to the existing vendor record so all communications are on one page.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Notion. A trigger fires from one place; an action lands in another.
Gmail triggers
Notion actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add multiple content blocks (bulk, user-friendly)
Efficiently adds multiple standard content blocks to a notion page in a single api call with automatic markdown parsing. the 'content' field in notionrichtext blocks now automatically detects and parses markdown formatting including headers (# ## ###), bold (**text**), italic (*text*), strikethrough (~~text~~), inline code (`code`), links ([text](url)), and more. ideal for bulk content creation, ai agents, and replacing multiple individual add page content calls. supports automatic text formatting, content splitting, and up to 100 blocks per request.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add content to Notion page
Deprecated: appends a single content block to a notion page or a parent block (must be page, toggle, to-do, bulleted/numbered list, callout, or quote); invoke repeatedly to add multiple blocks.
Append complex blocks (advanced, full control)
Appends complex blocks with full notion block structure to a parent block or page. use for advanced scenarios requiring precise control: code blocks, tables, embeds, nested children within blocks, or when working with pre-built notion block objects. requires full notion api block schema - use add multiple page content for simpler content creation.
Archive Notion Page
Archives (moves to trash) or unarchives (restores from trash) a specified notion page.
Create comment
Adds a comment to a notion page (via `parent page id`) or to an existing discussion thread (via `discussion id`); cannot create new discussion threads on specific blocks (inline comments).
Create Notion Database
Creates a new notion database as a subpage under a specified parent page with a defined properties schema; use this action exclusively for creating new databases.
Create Notion page
Creates a new empty page in a notion workspace.
Delete a block
Archives a notion block, page, or database using its id, which sets its 'archived' property to true (like moving to "trash" in the ui) and allows it to be restored later.
Connect any two apps with Notis in the middle.
Not just Gmail and Notion. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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