Your Finances in One Database
Invoices arrive via email from vendors, contractors, and services. If they only live in email, you lose track of what you owe, when it's due, and whether you've paid. This workflow automatically captures invoice emails into your Notion finance database, so you have a searchable, organized record of all expenses and payments.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Insert row database
Creates a new page (row) in a specified notion database.
Why this helps
Neurodivergent founders often struggle with financial organization. Invoices pile up in email, due dates slip by, and you lose track of whether you've paid. This creates late fees, damaged vendor relationships, and tax nightmare when it's time to file.
- Every invoice is automatically logged to your finance database in one place
- Never miss a due date or lose track of what you've paid
- Organized expense records make tax time and financial reporting much easier
Setup
Build it in a few focused steps.
- 1Connect Gmail and Notion to Notis.
- 2Ask Notis: 'When I receive an email with an invoice (emails from vendors, contractors, or services), add it to my Invoice Tracker database with the vendor name, invoice number, amount, due date, and status set to Unpaid.'
- 3Notis will ask how to identify invoice emails (from certain senders, with Invoice or Receipt in the subject, etc.).
- 4Choose your Notion Invoice Tracker database and properties (Vendor, Invoice Number, Amount, Due Date, Status, Notes, etc.).
- 5Select your notification channel and send a test invoice email to verify it's logged correctly.
Questions about this workflow
Can Notis extract the invoice amount and due date automatically?
Notis can try to find these in the email body or attachments, but if they're not clearly formatted, you might need to add them manually in Notion or ask Notis to extract specific patterns (e.g., 'Due date is always the last date mentioned').
Can I set up reminders when invoices are due?
Yes. Tell Notis: 'When an invoice is 3 days from due date, create a reminder task in my To-Do list' or 'Send me a message when a payment is overdue.'
Can I track which invoices I've paid?
Absolutely. The Notion database has a Status field you can update from Unpaid to Paid, and you can add a payment date column so you have a complete record for accounting.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Notion. A trigger fires from one place; an action lands in another.
Gmail triggers
Notion actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add multiple content blocks (bulk, user-friendly)
Efficiently adds multiple standard content blocks to a notion page in a single api call with automatic markdown parsing. the 'content' field in notionrichtext blocks now automatically detects and parses markdown formatting including headers (# ## ###), bold (**text**), italic (*text*), strikethrough (~~text~~), inline code (`code`), links ([text](url)), and more. ideal for bulk content creation, ai agents, and replacing multiple individual add page content calls. supports automatic text formatting, content splitting, and up to 100 blocks per request.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add content to Notion page
Deprecated: appends a single content block to a notion page or a parent block (must be page, toggle, to-do, bulleted/numbered list, callout, or quote); invoke repeatedly to add multiple blocks.
Append complex blocks (advanced, full control)
Appends complex blocks with full notion block structure to a parent block or page. use for advanced scenarios requiring precise control: code blocks, tables, embeds, nested children within blocks, or when working with pre-built notion block objects. requires full notion api block schema - use add multiple page content for simpler content creation.
Archive Notion Page
Archives (moves to trash) or unarchives (restores from trash) a specified notion page.
Create comment
Adds a comment to a notion page (via `parent page id`) or to an existing discussion thread (via `discussion id`); cannot create new discussion threads on specific blocks (inline comments).
Create Notion Database
Creates a new notion database as a subpage under a specified parent page with a defined properties schema; use this action exclusively for creating new databases.
Create Notion page
Creates a new empty page in a notion workspace.
Delete a block
Archives a notion block, page, or database using its id, which sets its 'archived' property to true (like moving to "trash" in the ui) and allows it to be restored later.
Connect any two apps with Notis in the middle.
Not just Gmail and Notion. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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