Never Forget to Follow Up
You send an important email asking for something (a proposal response, feedback, a decision) and assume you will remember to check in if you don't hear back. But you don't, and weeks later you realize the request was never answered. This workflow automatically creates a follow-up reminder in Notion every time you send an important email, so you have a system for staying on top of things without relying on memory.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Insert row database
Creates a new page (row) in a specified notion database.
Why this helps
ADHD executive dysfunction makes follow-up really hard. Sending the email feels like completion, so the mental model says you are done, even though the actual work isn't finished. Without an automatic reminder, the request gets lost and relationships suffer.
- Automatic follow-up reminders ensure you don't lose track of important asks
- Systematic follow-up improves relationships and success rate of requests
- Reduces the cognitive burden of remembering who needs follow-up
Setup
Build it in a few focused steps.
- 1Connect Gmail and Notion to Notis.
- 2Tell Notis: 'When I send an email to a client or stakeholder asking for something (a proposal, decision, feedback), create a follow-up reminder in my Follow-Ups database with the recipient, what you asked for, and set a reminder date 5 business days out.'
- 3Notis will ask how to identify emails that need follow-up (to certain people, with certain keywords like request or asking, or emails you manually flag).
- 4Choose your Notion Follow-Ups database and properties (Recipient, Request, Due Date, Status, etc.).
- 5Select your notification channel so Notis reminds you when follow-up is due, then test with an email to someone asking for feedback.
Questions about this workflow
Can I customize the follow-up timeline?
Yes. Tell Notis your preferred wait time: 'For client proposals, remind me in 7 days. For internal requests, remind me in 3 days.' Or 'If the email doesn't specify urgency, default to 5 business days.'
What if I get a response before the follow-up date?
You can mark the reminder as Complete in Notion when you get a response. Or ask Notis to cancel the reminder automatically if the person replies to your original email.
Can this help with outbound sales follow-ups?
Absolutely. Set it up for emails to prospects: 'When I send a pitch or intro email, create a follow-up reminder for 7 days out.' This ensures you don't lose potential opportunities.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Notion. A trigger fires from one place; an action lands in another.
Gmail triggers
Notion actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add multiple content blocks (bulk, user-friendly)
Efficiently adds multiple standard content blocks to a notion page in a single api call with automatic markdown parsing. the 'content' field in notionrichtext blocks now automatically detects and parses markdown formatting including headers (# ## ###), bold (**text**), italic (*text*), strikethrough (~~text~~), inline code (`code`), links ([text](url)), and more. ideal for bulk content creation, ai agents, and replacing multiple individual add page content calls. supports automatic text formatting, content splitting, and up to 100 blocks per request.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add content to Notion page
Deprecated: appends a single content block to a notion page or a parent block (must be page, toggle, to-do, bulleted/numbered list, callout, or quote); invoke repeatedly to add multiple blocks.
Append complex blocks (advanced, full control)
Appends complex blocks with full notion block structure to a parent block or page. use for advanced scenarios requiring precise control: code blocks, tables, embeds, nested children within blocks, or when working with pre-built notion block objects. requires full notion api block schema - use add multiple page content for simpler content creation.
Archive Notion Page
Archives (moves to trash) or unarchives (restores from trash) a specified notion page.
Create comment
Adds a comment to a notion page (via `parent page id`) or to an existing discussion thread (via `discussion id`); cannot create new discussion threads on specific blocks (inline comments).
Create Notion Database
Creates a new notion database as a subpage under a specified parent page with a defined properties schema; use this action exclusively for creating new databases.
Create Notion page
Creates a new empty page in a notion workspace.
Delete a block
Archives a notion block, page, or database using its id, which sets its 'archived' property to true (like moving to "trash" in the ui) and allows it to be restored later.
Connect any two apps with Notis in the middle.
Not just Gmail and Notion. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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