Track Delegations from Email
When you delegate via email, Notis auto-creates a Linear issue assigned to the person you're delegating to. You get a record, they get a task, and nothing falls through.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Update issue
Updates an existing linear issue using its `issue id`; requires at least one other attribute for modification, and all provided entity ids (for state, assignee, labels, etc.) must be valid.
Why this helps
You delegate work in email, but there's no record. You're not sure who's doing what, and delegation follow-ups eat up your time.
- Delegation creates instant Linear tasks
- Clear record of who owns what
- Reduces delegation follow-up overhead
- Team visibility into their delegated work
Setup
Build it in a few focused steps.
- 1Connect Gmail and Linear to Notis.
- 2Create an automation: 'When I send a delegation email (containing a name and task), create a Linear issue and assign it to that person.'
- 3Select 'Email Sent' as your trigger.
- 4Format delegation emails with a marker like [DELEGATE: PersonName: Task Description].
- 5Test by sending a marked delegation email and verify it creates an issue assigned to the right person.
Questions about this workflow
How does Notis know who to assign to?
Use names or email addresses in your delegation email. You can also use a standard format: [DELEGATE: Alice: Review contract] and Notis finds Alice and assigns it to her.
Can I set a due date for the delegated task?
Yes. Include a deadline in your email (e.g., 'Review contract by Friday') and Notis sets the Linear due date.
What if someone gets multiple delegations?
Each delegation is a separate Linear issue, and your team member can see all their assigned work in Linear. They get one issue per task.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Linear. A trigger fires from one place; an action lands in another.
Gmail triggers
Linear actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create linear attachment
Creates a new attachment and associates it with a specific, existing linear issue.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create a comment
Creates a new comment on a specified linear issue.
Create linear issue
Creates a new issue in a specified linear project and team, requiring a title and description, and allowing for optional properties like assignee, state, priority, cycle, and due date.
Get create issue default params
Fetches a linear team's default issue estimate and state, useful for pre-filling new issue forms.
Create a label
Creates a new label in linear for a specified team, used to categorize and organize issues.
Delete issue
Archives an existing linear issue by its id, which is linear's standard way of deleting issues; the operation is idempotent.
Get all teams
Retrieves all teams from the linear workspace without requiring any parameters.
Download issue attachments
Downloads a specific attachment from a linear issue; the `file name` must include the correct file extension.
Connect any two apps with Notis in the middle.
Not just Gmail and Linear. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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