Create Automatic Email Records for Every Send
Every email you send is a business record, but creating those records manually in Hubspot is tedious. Notis creates them automatically, so your outreach is always logged and auditable.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create a batch of emails
Creates multiple email objects for record-keeping (does not send emails) within hubspot crm in a single batch, allowing properties and associations to other crm objects to be set for each email.
Why this helps
Your sent emails are important business records, but manually logging them in Hubspot as email objects is a task that gets skipped. Your CRM lacks a complete outreach history.
- Creates auditable records of all outreach automatically
- Maintains complete email history without manual entry
- Enables compliance and record-keeping without extra work
- Reduces the risk of losing email communication threads
Setup
Build it in a few focused steps.
- 1Connect Gmail and Hubspot to Notis.
- 2Create an automation: 'When I send an email, batch create an email record in Hubspot with the recipient, subject, timestamp, and message body.'
- 3Choose your notification channel.
- 4Send a test email and verify the record appears in Hubspot within seconds.
Questions about this workflow
Will this create records for every email including internal ones?
By default, yes. You can refine your prompt to exclude internal emails, auto-reply, or specific domains if needed.
Does it preserve formatting and attachments?
Notis preserves the email body. Attachments can be referenced in the record metadata.
Can I batch archive multiple sends at once?
Yes. If you send emails to multiple recipients, Notis creates a record for each one in a single batch operation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Hubspot. A trigger fires from one place; an action lands in another.
Gmail triggers
Hubspot actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Gmail and Hubspot. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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