Keep Your Hubspot Contacts Synced With External Sources
Your contact data lives in spreadsheets, forms, and external tools. Notis syncs them automatically to Hubspot via webhook, so your CRM is always current without manual updates.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create batch of contacts
Creates up to 100 new contact records in hubspot crm, optionally associating them with existing crm objects; ensure associated object ids are valid.
Why this helps
Contact lists are scattered across Google Sheets, Typeform, Airtable, and other tools. Manually exporting and importing to Hubspot is repetitive, slow, and leads to data staleness.
- Automatically syncs contacts from external sources without manual intervention
- Keeps Hubspot in sync with your source of truth (Sheets, Airtable, forms)
- Eliminates CSV export-import cycles
- Ensures your CRM data is always fresh and up-to-date
Setup
Build it in a few focused steps.
- 1Connect Hubspot to Notis and enable webhook receiving.
- 2Create a webhook automation: 'When external contact data arrives via webhook, batch import all contacts into Hubspot.'
- 3Configure your external tool (Google Sheets, Airtable, Typeform, etc.) to send data to Notis via Zapier, Make.com, or a custom script.
- 4Test by sending sample contact data and verify imports appear in Hubspot.
Questions about this workflow
Which external sources can I sync?
Any tool with webhook or API support: Google Sheets, Airtable, Typeform, Zapier, Make.com, or custom backends.
How often does the sync run?
Whenever your external tool sends data. You can configure it to sync on a schedule (daily, hourly) or on-demand.
Does it update existing contacts or only add new ones?
Notis can do both. You specify in your automation whether to update existing contacts (by email) or add new ones.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Hubspot. A trigger fires from one place; an action lands in another.
Gmail triggers
Hubspot actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Gmail and Hubspot. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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