Keep Your Email Archive Clean and Focused
Newsletters, receipts, and low-priority emails pile up in Hubspot. Notis archives them automatically, so you only see emails that actually need attention.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Why this helps
Your Hubspot email archive fills with newsletters, receipts, and automated messages. Finding important customer emails requires scrolling through noise.
- Reduces email clutter without deleting anything permanently
- Keeps your inbox focused on high-priority conversations
- Speeds up email searches by removing irrelevant messages
- Prevents decision fatigue from choosing what to keep
Setup
Build it in a few focused steps.
- 1Connect Gmail and Hubspot to Notis.
- 2Create an automation: 'When an email arrives with specific patterns (from addresses, subject lines containing newsletter, receipt, confirmation, unsubscribe), automatically archive it in Hubspot.'
- 3Choose your notification channel.
- 4Test by sending a newsletter-style email and confirming it gets archived automatically.
Questions about this workflow
How do I specify which emails to archive?
In your prompt, you list the criteria: 'Archive emails from these addresses' or 'Archive if subject contains these keywords' or 'Archive if message type is receipt/confirmation.'
Can I restore archived emails?
Yes. Archived emails go to the recycling bin and can be restored if needed.
What if I accidentally archive important emails?
You can refine your criteria or manually restore them from the recycling bin. Notis learns from feedback, so you can adjust the rules.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Hubspot. A trigger fires from one place; an action lands in another.
Gmail triggers
Hubspot actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Gmail and Hubspot. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Hubspot.