Archive Cold Outreach to Reduce Email Clutter
You send batch cold outreach emails, but they clog your Hubspot inbox. Notis archives them automatically, so your email history stays focused on engaged conversations.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Archive emails
Archives multiple hubspot emails by their ids.
Why this helps
After sending a cold outreach campaign, hundreds of sent emails sit in your Hubspot archive, making it hard to find actual customer conversations.
- Automatically archives batch outreach without manual cleanup
- Keeps your email history focused on engaged conversations
- Reduces the number of emails your team has to wade through
- Prevents old campaigns from cluttering new prospect conversations
Setup
Build it in a few focused steps.
- 1Connect Gmail and Hubspot to Notis.
- 2Create an automation: 'When I send an email to multiple recipients with subject line containing outreach, cold, campaign, or prospecting, automatically archive it in Hubspot after logging.'
- 3Select your notification channel.
- 4Test by sending a batch outreach email and verify it's archived after a few seconds.
Questions about this workflow
Won't this archive important outreach?
You specify which outreach to archive in your prompt. You can exclude high-priority prospects or specific campaigns if needed.
Are the emails still tracked for opens and clicks?
Yes. Archiving just hides them from your default view; Hubspot still tracks engagement metrics.
Can I restore archived outreach emails?
Yes, from the recycling bin. But since they're archived, you probably won't need to revisit them unless there's a response.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Hubspot. A trigger fires from one place; an action lands in another.
Gmail triggers
Hubspot actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Gmail and Hubspot. Any combination from 1,000+ integrations.
When this happens · Trigger
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