Archive Past Events and Keep Calendar Current
Every month, Notis removes calendar events older than 60 days, archiving completed work from your active calendar. You're left with only relevant, current commitments to focus on. No more scrolling through years of old meetings.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Why this helps
Your calendar is a graveyard of old meetings from years ago. Scrolling through to find relevant events takes time. Your calendar feels overwhelming rather than useful.
- Focus on current and future events only
- Calendar becomes less overwhelming to scan
- Easier to see patterns in upcoming schedule
- Reduce decision fatigue from historical clutter
Setup
Build it in a few focused steps.
- 1Connect Google Calendar to Notis
- 2Create automation: 'Every month, remove all calendar events older than 60 days to keep my active calendar clean and focused'
- 3Choose 'Monthly' schedule and select your notification channel
- 4Notis will automatically archive old events on your chosen date each month
Questions about this workflow
How far back should I keep?
60 days is a good default, but adjust based on how much calendar history you like to maintain.
Will Notis delete events I want to keep?
You can mark important events to 'never delete' and Notis will preserve them permanently.
Can I get a backup before deletion?
Yes, Notis can export a list of events being deleted so you have a record.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Google Calendar. A trigger fires from one place; an action lands in another.
Gmail triggers
Google Calendar actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
Update Calendar
Updates metadata for a calendar.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Not just Gmail and Google Calendar. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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