Build a Research Archive Without Manual Effort
Colleagues forward interesting research, you receive industry insights via email, but they're forgotten by next week. Notis captures research findings and stores them in Airtable, building a searchable knowledge base you can reference anytime.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Why this helps
Valuable research and insights arrive via email but disappear. You can't recall where you learned something or apply past knowledge to current decisions.
- Build a searchable knowledge base automatically
- Retain valuable research and insights
- Make better decisions using past learnings
- Reduce time searching email for information
Setup
Build it in a few focused steps.
- 1Connect Gmail and Airtable to Notis.
- 2Create an automation: 'When I receive research, trends, or insights via email (from industry sources or colleagues), save them as a record in Airtable with topic, source, key finding, and date.'
- 3Set the trigger to 'New Gmail Message Received'.
- 4Receive a research email and watch Notis archive it in Airtable.
Questions about this workflow
How does Notis identify research emails?
By keywords or sender labels. You can specify: 'from research newsletters,' 'from colleagues with 'insight' in subject,' etc.
Can I tag research by industry or topic?
Yes. Include in the prompt: 'tag by topic like AI, marketing, leadership, etc.'
Should I manually review captured research?
It's good practice to skim Airtable weekly to ensure quality. You can disable the automation if it captures irrelevant emails.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Airtable. A trigger fires from one place; an action lands in another.
Gmail triggers
Airtable actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Create Field
Creates a new field within a specified table in an airtable base.
Create multiple records
Creates multiple new records in a specified airtable table.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Gmail and Airtable. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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