Never Miss a Contract Renewal Again
Contracts arrive via email, but renewal dates slip by unnoticed. Notis captures agreement emails and stores contract details in Airtable so you have a single source of truth for all obligations.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Why this helps
Contracts scattered across email make it impossible to track terms and renewal dates. You miss renewal windows and don't know what you're obligated to pay.
- Centralized contract management in Airtable
- Never miss a renewal date or obligation
- Track contract terms and parties in one place
- Simplify legal and compliance tracking
Setup
Build it in a few focused steps.
- 1Connect Gmail and Airtable to Notis.
- 2Create an automation: 'When I receive a contract or agreement email, create a record in Airtable with the parties involved, key terms, signing date, renewal date, and status.'
- 3Set the trigger to 'New Gmail Message Received'.
- 4Have someone send you a contract and verify it's logged in Airtable with renewal date highlighted.
Questions about this workflow
How does Notis identify contract emails?
By keywords like 'agreement,' 'contract,' 'terms,' 'sign,' or 'renewal.' Refine the prompt for your specific language.
What if the renewal date isn't in the email?
Notis will note the contract but leave the renewal date blank. You can calculate and add it in Airtable.
Can I set reminders for renewal dates?
Yes. Use Airtable automations or Notis to send you a reminder email based on the renewal date.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Airtable. A trigger fires from one place; an action lands in another.
Gmail triggers
Airtable actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Create Field
Creates a new field within a specified table in an airtable base.
Create multiple records
Creates multiple new records in a specified airtable table.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Gmail and Airtable. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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