Reschedule Appointo bookings from completed calls
Move appointments as soon as a customer confirms a new time on the call.
Trigger
Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
Action
Reschedule Booking
Tool to reschedule an existing booking to a new timeslot. Use after confirming new timeslot availability.
Why this helps
Reschedule requests get buried in transcripts and remain wrong in the booking system.
- Catch schedule changes promptly
- Preserve the conversation as the source of intent
- Avoid changing bookings when the new slot is uncertain
Setup
Build it in a few focused steps.
- 1Connect Fireflies and Appointo in Notis once.
- 2Create an automation with a rescheduling prompt.
- 3Tell Notis to identify the booking and new confirmed timeslot, verify availability, then reschedule it.
- 4Pick Fireflies Transcription Complete and a report destination.
- 5Test with a transcript containing a clear reschedule agreement.
Questions about this workflow
Will it reschedule without a confirmed new slot?
No. Notis can report what is missing and leave the booking unchanged.
Can it handle a booking reference spoken on the call?
Yes, when the reference is clear enough to identify the Appointo booking.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Fireflies to Appointo. A trigger fires from one place; an action lands in another.
Fireflies triggers
Appointo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Authenticate Appointo API Token
Tool to authenticate with the Appointo API by validating the APPOINTO-TOKEN header. Use when verifying the token before subsequent API calls.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Cancel Booking
Tool to cancel a booking or selected customers. Use when you need to revoke an entire booking or individual attendees after verifying booking details. Use after retrieving booking information.
Transcription Complete Trigger
Triggers when a transcription is complete. Polls Fireflies API for transcripts created or updated since the last poll time. Handles rate limiting gracefully.
Create Booking
Tool to create a new booking. Use when scheduling a customer booking after confirming appointment availability.
Get Appointment Availability
Tool to get calendar availability for a specific appointment. Use when you need to fetch available time slots for an appointment within a date range.
List Appointments
Tool to list appointments. Use when fetching appointments with optional filters and pagination after confirming a valid API token.
List Bookings
Tool to list bookings. Use when you need to fetch bookings filtered by status, paging, or search term.
List Products
Tool to fetch all available products. Use when browsing products with optional paging and search. Call after authenticating with Appointo API.
List Subscription Contracts
Tool to list subscription contracts. Use when retrieving contracts with optional search after confirming a valid API token.
Connect any two apps with Notis in the middle.
Fireflies and Appointo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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