Clean inactive HubSpot contacts with Clockify activity
Keep the contact database aligned with real engagement.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Why this helps
Inactive contacts accumulate because activity data and CRM hygiene are reviewed separately.
- Reduce stale contact clutter
- Improve CRM review quality
- Base cleanup on observed activity
Setup
Build it in a few focused steps.
- 1Connect Clockify and HubSpot once in Notis.
- 2Create an automation named "Monthly contact hygiene".
- 3Tell Notis to identify HubSpot contacts with no qualifying Clockify activity during the period and archive the matching ids.
- 4Pick a monthly Notis schedule as the trigger.
- 5Choose a report channel, test with one month, and inspect the result.
Questions about this workflow
Can it exclude strategic contacts?
Yes. Provide an exclusion list or rule in the instruction.
Does archiving delete the contact permanently?
It moves contacts out of active use and is generally irreversible through the API.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Clockify to Hubspot. A trigger fires from one place; an action lands in another.
Clockify triggers
Hubspot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Clockify and Hubspot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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