Stop eligible CastingWords work when a ClickUp task is deleted
Delete the obsolete task and let Notis request cancellation for its linked audio file.
Trigger
Task Deleted
Triggers when a task is deleted. ClickUp ships no history_items or actor info on deletes — the payload carries only the task_id and team_id.
Action
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Why this helps
Deleted work can keep consuming transcription budget because the external order is forgotten.
- Reduce waste on abandoned work
- Tie cancellation to the task lifecycle
- Surface cases where refund eligibility is unavailable
Setup
Build it in a few focused steps.
- 1Connect ClickUp and CastingWords in Notis once.
- 2Create an automation for deleted transcription tasks.
- 3Tell Notis to cancel and request a refund for the linked CastingWords file only when no transcription work has been done.
- 4Pick the ClickUp Task Deleted trigger and choose where reports should go.
- 5Test with one eligible real file and its linked task.
Questions about this workflow
Will every deleted task be refunded?
No. CastingWords eligibility depends on the file state and whether processing has begun.
What if the deleted task has no file reference?
Notis can report that it cannot identify an audio file to cancel.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Clickup to Castingwords. A trigger fires from one place; an action lands in another.
Clickup triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
Folder Created
Triggers when a new Folder is created.
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
Folder Deleted
Triggers when a Folder is deleted.
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Folder Updated
Triggers when a Folder is updated (renamed, content edited, etc.).
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
List Created
Triggers when a new List is created.
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
List Deleted
Triggers when a List is deleted.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
List Updated
Triggers when a List is updated (renamed, content edited, etc.).
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Clickup and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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