Keep the project task current when a meeting is cancelled
Record the cancellation and any next step where the team is already tracking the work.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create task comment
Adds a new text comment (story) to an existing asana task, appearing in its activity feed.
Why this helps
A cancelled call can leave teammates waiting for an update or unsure whether the associated work still needs attention.
- Make cancellations visible in task activity.
- Preserve the supplied reason or next step.
- Reduce confusion about whether work should continue.
Setup
Build it in a few focused steps.
- 1Connect Cal and Asana once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it for cancellation updates.
- 3Tell Notis to match a cancelled Cal event to its Asana task and comment with the cancellation details and supplied next step.
- 4Choose the webhook trigger and select where run reports should go.
- 5Test with one real cancellation payload and known task.
Questions about this workflow
Will this delete or close the Asana task?
No. It adds a comment. The task remains available for the team to decide what should happen next.
What if there is no cancellation reason?
The comment can state the event was cancelled and note that no reason was supplied.
How does it match the task?
Provide an event or project identifier in the webhook request or define a reliable match rule.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Cal to Asana. A trigger fires from one place; an action lands in another.
Cal triggers
Asana actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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When this happens · Trigger
Do this · Action
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