Keep Notion in Sync When Box Files Are Deleted
Files get trashed in Box, but the Notion records stay active and confusing. Notis automatically archives the corresponding Notion entries so your database stays clean.
Trigger
Trashed File State Changed
Triggers when a file's trash state changes in Box. This trigger monitors a specific Box file and fires when its trash state changes (e.g., moved to trash or restored from trash).
Action
Delete a block
Archives a notion block, page, or database using its id, which sets its 'archived' property to true (like moving to "trash" in the ui) and allows it to be restored later.
Why this helps
You trash a file in Box but forget to archive the Notion record. The database ends up cluttered with references to deleted files.
- Notion database automatically stays in sync with Box deletions
- No orphaned records for deleted files
- Cleaner, more accurate project databases
- No manual archiving needed
Setup
Build it in a few focused steps.
- 1Connect Box and Notion to Notis.
- 2Tell Notis: "When I trash a file in Box, archive the corresponding record in my Notion database."
- 3Pick the trigger: Trashed File State Changed (select your Box file or folder).
- 4Notis will find the matching Notion record and archive it automatically.
- 5Trash a file in Box and verify the Notion record is archived.
Questions about this workflow
What if the Notion record doesn't exist?
Notis will note that no match was found and won't create an error. The automation continues smoothly.
Can I restore a file and have Notion unarchive it?
Yes. Notis can watch for file restorations and unarchive the Notion record automatically.
What's the difference between archiving and deleting in Notion?
Notis archives the page (moves to trash) so you can restore it later. The page is hidden from normal views but not permanently deleted.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Notion. A trigger fires from one place; an action lands in another.
Box triggers
Notion actions
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Add multiple content blocks (bulk, user-friendly)
Efficiently adds multiple standard content blocks to a notion page in a single api call with automatic markdown parsing. the 'content' field in notionrichtext blocks now automatically detects and parses markdown formatting including headers (# ## ###), bold (**text**), italic (*text*), strikethrough (~~text~~), inline code (`code`), links ([text](url)), and more. ideal for bulk content creation, ai agents, and replacing multiple individual add page content calls. supports automatic text formatting, content splitting, and up to 100 blocks per request.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Add content to Notion page
Deprecated: appends a single content block to a notion page or a parent block (must be page, toggle, to-do, bulleted/numbered list, callout, or quote); invoke repeatedly to add multiple blocks.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Append complex blocks (advanced, full control)
Appends complex blocks with full notion block structure to a parent block or page. use for advanced scenarios requiring precise control: code blocks, tables, embeds, nested children within blocks, or when working with pre-built notion block objects. requires full notion api block schema - use add multiple page content for simpler content creation.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Archive Notion Page
Archives (moves to trash) or unarchives (restores from trash) a specified notion page.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Create comment
Adds a comment to a notion page (via `parent page id`) or to an existing discussion thread (via `discussion id`); cannot create new discussion threads on specific blocks (inline comments).
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Create Notion Database
Creates a new notion database as a subpage under a specified parent page with a defined properties schema; use this action exclusively for creating new databases.
New Item Added to Folder
Triggers when a new item (file, folder, or web link) is added to a folder in Box. This trigger monitors a specific Box folder and fires when new items are detected.
Create Notion page
Creates a new empty page in a notion workspace.
Folder Properties Changed
Triggers when a folder's core properties change in Box. This trigger monitors a specific Box folder and fires when changes are detected in properties like name, description, modification time, parent folder, item status, or shared link settings.
Delete a block
Archives a notion block, page, or database using its id, which sets its 'archived' property to true (like moving to "trash" in the ui) and allows it to be restored later.
Connect any two apps with Notis in the middle.
Not just Box and Notion. Any combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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