Submit CommCare intake details shared in Asana comments
When a task comment contains the intake information your prompt calls for, Notis can use it for a CommCare form submission.
Trigger
New Comment on Task
Triggers when a comment is added to a task in a project.
Action
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Why this helps
Important intake details often arrive as comments, leaving a second person to copy them into a program form.
- Use information already captured in task discussion
- Reduce repeated copying between work tracking and program data entry
- Apply a clear prompt for identifying relevant intake details
Setup
Build it in a few focused steps.
- 1Connect Asana and CommCare once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3Tell Notis what comment details qualify and provide the CommCare form XML and required metadata.
- 4Choose New Comment on Task as the trigger and select a report channel.
- 5Test with one real comment and review the CommCare response in the run report.
Questions about this workflow
Will every comment be submitted?
The trigger is a new comment on a task. In your instruction, describe which comment content should be used and what to do when information is missing.
Can this validate responses?
Notis can follow checks described in your prompt, but the target form's own requirements and any additional validation rules need to be provided.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to CommCare. A trigger fires from one place; an action lands in another.
Asana triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Lookup Table
Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Attachment Added to Task
Triggers when an attachment is added to a task.
List Reports
Tool to retrieve available reports configured in a CommCare project. Use when you need to discover what reports exist before downloading report data via the Download Report Data API.
New Comment on Task
Triggers when a comment is added to a task in a project.
Single Sign On
Tool to validate login credentials and retrieve user profile for a mobile worker or web user. Use when you need to authenticate a user and obtain their profile information including roles, permissions, locations, and configuration details.
New Task Created
Triggers when a new task is created in a project.
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Task Moved to Section
Triggers when a task is moved to a section in a project.
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Task Updated
Triggers when a task is updated in a project.
Connect any two apps with Notis in the middle.
Asana and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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