Move enrollment details from Asana into CommCare
Capture enrollment work in Asana, then let Notis prepare a CommCare form submission from the task details you specify.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Why this helps
Enrollment details can sit in task lists while someone has to re-enter them into a mobile health program.
- Reduce duplicate entry for enrollment information
- Keep a clear path from an Asana task to a CommCare submission
- Use your supplied form schema and required XML metadata
Setup
Build it in a few focused steps.
- 1Connect Asana and CommCare once in the Notis portal.
- 2Create an automation in Automations, New Automation, and name it.
- 3Tell Notis which task details to use and provide the CommCare form structure and required metadata.
- 4Choose New Task Created as the trigger and select a report channel.
- 5Test with one real enrollment task and review the run report.
Questions about this workflow
Does CommCare accept any task as an enrollment form?
The submission needs to match your CommCare form. Provide its structure, the intended task details, and required XML metadata in your instruction.
Can Notis infer missing enrollment fields?
Notis can analyze the task data, but information not present in the task or form requirements must be supplied separately.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to CommCare. A trigger fires from one place; an action lands in another.
Asana triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Lookup Table
Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Attachment Added to Task
Triggers when an attachment is added to a task.
List Reports
Tool to retrieve available reports configured in a CommCare project. Use when you need to discover what reports exist before downloading report data via the Download Report Data API.
New Comment on Task
Triggers when a comment is added to a task in a project.
Single Sign On
Tool to validate login credentials and retrieve user profile for a mobile worker or web user. Use when you need to authenticate a user and obtain their profile information including roles, permissions, locations, and configuration details.
New Task Created
Triggers when a new task is created in a project.
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Task Moved to Section
Triggers when a task is moved to a section in a project.
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Task Updated
Triggers when a task is updated in a project.
Connect any two apps with Notis in the middle.
Asana and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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