Check webinar attendance from an Asana update
When an Asana follow-up task changes, Notis can retrieve the attendee list for its specified ClickMeeting session.
Trigger
Task Updated
Triggers when a task is updated in a project.
Action
Get Session Attendees
Tool to retrieve the attendee list for a specific session. use after confirming conference id and session id to list participants in that session.
Why this helps
Checking attendance can be another manual follow-up that gets lost after an event or planning change.
- Tie attendance checks to an existing follow-up task.
- Reduce manual navigation to session attendee lists.
- Make returned attendance data available for next steps.
Setup
Build it in a few focused steps.
- 1Connect Asana and ClickMeeting once in the Notis portal.
- 2Create an automation in Notis and give it a clear name.
- 3Tell Notis to retrieve the attendee list for the related ClickMeeting session when a task update calls for it.
- 4Choose Asana's Task Updated event as the trigger.
- 5Choose where run reports go, then test with one real update and valid session identifier.
Questions about this workflow
What does the attendee action need?
It needs the conference and session context. Include valid identifiers in the task or make them available to Notis.
Can this provide attendance details for one participant?
This action retrieves the session attendee list. Specific attendee details require a separate ClickMeeting action and the attendee identifier.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Clickmeeting. A trigger fires from one place; an action lands in another.
Asana triggers
Clickmeeting actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Conference
Tool to create a new conference. use when you need to schedule or start a meeting/webinar after authentication.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact in your clickmeeting account. use when you need to add or pre-register an attendee before scheduling an event.
Attachment Added to Task
Triggers when an attachment is added to a task.
Delete Conference
Tool to delete a specific conference. use after confirming the conference is no longer needed.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete Recording
Tool to delete a specific recording for a conference room. use when you need to remove an unwanted or outdated recording after confirming the conference and recording ids. deletion is irreversible.
New Task Created
Triggers when a new task is created in a project.
Delete Recordings
Tool to delete all recordings for a conference room. use when you need to clear all saved recordings for a specific conference before archiving or reusing it.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Generate Autologin URL
Tool to generate an autologin url for a conference participant. use when you need to provide direct access to a conference room without separate login.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Generate Session PDF Report
Tool to generate a pdf report for a specific session. use when you need to download session analytics as a pdf file.
Task Updated
Triggers when a task is updated in a project.
Get Chat Details
Tool to retrieve details of a specific chat session. use when you have the chat id and need its metadata and messages.
Connect any two apps with Notis in the middle.
Asana and Clickmeeting, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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