Find the right Calendly event type from an updated task
For task updates that indicate scheduling is needed, have Notis list event types for the Calendly user or organization you specify and report the options.
Trigger
Task Updated
Triggers when a task is updated in a project.
Action
List user event types
Retrieves event types for a user or organization; requires either the `user` or `organization` uri.
Why this helps
Finding the right booking type can require leaving the task and searching Calendly manually.
- Bring relevant event type options into the task follow-up flow.
- Use an explicit Calendly user or organization scope.
- Avoid repeated manual searches for booking options.
Setup
Build it in a few focused steps.
- 1Connect Asana and Calendly once in the Notis portal.
- 2Create an automation in Automations, New Automation, and give it a name and prompt.
- 3Describe which task updates indicate scheduling is needed and specify the Calendly user or organization URI to search.
- 4Pick Asana's Task Updated trigger and choose where run reports go.
- 5Test with one real task update that signals a scheduling need.
Questions about this workflow
What scope does Calendly need?
The event type lookup requires either a Calendly user URI or organization URI. Include the intended scope in your instruction.
Will this create or book an event?
No. It retrieves event types so you can identify an appropriate booking option.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Calendly. A trigger fires from one place; an action lands in another.
Asana triggers
Calendly actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel event
Permanently cancels an existing, active scheduled event by its `uuid`, optionally providing a `reason`, which may trigger notifications to invitees.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create an invitee no-show
Marks an invitee, identified by their existing and valid uri, as a 'no show' for a scheduled event.
Attachment Added to Task
Triggers when an attachment is added to a task.
Create One-Off Event Type
Creates a temporary calendly one-off event type for unique meetings outside regular availability, requiring valid host/co-host uris, a future date/range for `date setting`, and a positive `duration`.
New Comment on Task
Triggers when a comment is added to a task in a project.
Create scheduling link
Create a single-use scheduling link. creates a scheduling link that can be used to book an event. the link allows invitees to schedule up to the specified maximum number of events. once the limit is reached, the link becomes inactive.
New Task Created
Triggers when a new task is created in a project.
Create share
Creates a customizable, one-time share link for a calendly event type, allowing specific overrides to its settings (e.g., duration, availability, location) without altering the original event type.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create single use scheduling link
Creates a one-time, single-use scheduling link for an active calendly event type, expiring after one booking.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Create webhook subscription
Creates a calendly webhook subscription to notify a specified `url` (which must be a publicly accessible https endpoint) for selected `events` within a given `organization` and `scope`.
Task Updated
Triggers when a task is updated in a project.
Delete invitee data
Permanently removes all invitee data associated with the provided emails from past organization events, for data privacy compliance (requires enterprise subscription; deletion may take up to one week).
Connect any two apps with Notis in the middle.
Asana and Calendly, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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