Turn appointment request emails into bookings
Move a clear appointment request from inbox to confirmed booking with one focused automation.
Trigger
New Email Received
Trigger for new emails in an AgentMail inbox
Action
Create Booking
Tool to create a new booking. Use when scheduling a customer booking after confirming appointment availability.
Why this helps
Appointment requests can sit in the inbox while you switch apps to find a suitable time and create the booking.
- Reduce manual copying between email and booking tools
- Check availability before creating a booking
- Keep attention on requests that need a human decision
Setup
Build it in a few focused steps.
- 1Connect Agent Mail and Appointo once in the Notis portal.
- 2Create an automation and describe how to turn clear appointment requests into Appointo bookings.
- 3Pick the New Email Received trigger from Agent Mail.
- 4Choose where run reports should go, then test with one real booking request.
Questions about this workflow
Will it book any time mentioned in an email?
Describe the appointment details that must be clear before booking. The automation should check Appointo availability and avoid creating a booking when the request is ambiguous or the requested time is unavailable.
What if the requested time is not available?
Instruct Notis to report the available options or leave the request for your reply instead of booking a different time without confirmation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Agent mail to Appointo. A trigger fires from one place; an action lands in another.
Agent mail triggers
Appointo actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Authenticate Appointo API Token
Tool to authenticate with the Appointo API by validating the APPOINTO-TOKEN header. Use when verifying the token before subsequent API calls.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Cancel Booking
Tool to cancel a booking or selected customers. Use when you need to revoke an entire booking or individual attendees after verifying booking details. Use after retrieving booking information.
New Email Received
Trigger for new emails in an AgentMail inbox
Create Booking
Tool to create a new booking. Use when scheduling a customer booking after confirming appointment availability.
Get Appointment Availability
Tool to get calendar availability for a specific appointment. Use when you need to fetch available time slots for an appointment within a date range.
List Appointments
Tool to list appointments. Use when fetching appointments with optional filters and pagination after confirming a valid API token.
List Bookings
Tool to list bookings. Use when you need to fetch bookings filtered by status, paging, or search term.
List Products
Tool to fetch all available products. Use when browsing products with optional paging and search. Call after authenticating with Appointo API.
List Subscription Contracts
Tool to list subscription contracts. Use when retrieving contracts with optional search after confirming a valid API token.
Connect any two apps with Notis in the middle.
Agent mail and Appointo, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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