See your Algolia index inventory in a regular report
Get a recurring list of indices and metadata so you can keep track of where processed documents are stored.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
List Indices
Lists indices and their metadata.
Why this helps
As document workflows grow, it becomes easy to lose track of which search indices exist and what they support.
- Review index names and available metadata in one report.
- Make it easier to orient around document search destinations.
- Spot indices that may need follow-up without changing them.
Setup
Build it in a few focused steps.
- 1Connect Algolia once in the Notis portal; connect Affinda too if you want the report to reference a document workflow.
- 2Create an automation in Automations, New Automation.
- 3Describe the outcome: list the Algolia indices and summarize their metadata for the document workflows you specify.
- 4Pick a recurring schedule and choose where run reports should go.
- 5Test once and confirm the report includes the expected indices.
Questions about this workflow
Does the inventory action change any indices?
No. List Indices retrieves names, sizes, and state metadata.
Does this require Affinda to run?
No. Affinda is optional context for the report; listing Algolia indices only requires Algolia.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Affinda to Algolia. A trigger fires from one place; an action lands in another.
Affinda triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add AB Test
Creates an A/B test to compare search performance between two index variants.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Browse Algolia Index
Retrieves all records from an index.
Add or Replace Record
Creates a record in an index or replaces the existing record with the same ID.
Clear Objects
Removes all records from an index while keeping its settings.
Add Record to Index
Adds a record to an index, replacing any record with the same generated ID.
Clear Rules
Deletes all rules from an index.
Clicked Object IDs
Reports clicked items outside a search context.
Clicked Object IDs After Search
Reports items clicked in search results.
Connect any two apps with Notis in the middle.
Affinda and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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