Retrieve signed documents after the meeting
Make the final paperwork available as soon as the recorded work is complete.
Trigger
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Action
Download Signature Request Files
Download files for a signature request as PDF (merged) or ZIP (individual documents). Returns immediately if files are ready, or indicates if files are still being prepared (409 status).
Why this helps
Signed documents remain buried in a separate system after a customer call.
- Close the loop after recorded calls
- Reduce manual document retrieval
- Create a consistent handoff
Setup
Build it in a few focused steps.
- 1Connect Zoom and Dropbox Sign in Notis.
- 2Create an automation for post-meeting document retrieval.
- 3Tell Notis to download the relevant Dropbox Sign files when the recording status changes to ready.
- 4Pick Meeting Recording Changed as the trigger.
- 5Choose a report channel and test with one processed recording.
Questions about this workflow
What if the files are still processing?
Dropbox Sign can report that files are not ready yet; Notis can report that status for follow-up.
How does Notis identify the request?
Provide the signature request reference or a reliable meeting-to-request rule in the instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Dropbox sign. A trigger fires from one place; an action lands in another.
Zoom triggers
Dropbox sign actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Invite User to Team
Tool to invite a user to your Team. Use when you need to add a member by email or account ID.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add User to Template
Tool to grant a specified account access to a template. Use when you need to share a template with another user after confirming template and account identifiers.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Bulk create embedded signature request with template
Tool to create a BulkSendJob for embedded templated signature requests. Use when you need to send up to 250 embedded signature requests at once via one or more templates for iFrame signing.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Bulk send with template
Tool to create a BulkSendJob for templated signature requests. Use when you need to send up to 250 signature requests at once via one or more templates.
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Cancel Signature Request
Cancels an incomplete signature request. Use when you need to cancel a pending signature request that has not been completed. The operation is asynchronous and not reversible - once canceled, the signature request cannot be restored.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Create Dropbox Sign Account
Tool to create a new Dropbox Sign account associated with a specified email address. Use when you need to programmatically register new users in the Dropbox Sign platform.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
Create API App
Tool to create a new Dropbox Sign API App. Use when you need to register a new application for API integration. The app will have a client_id for authentication and can be configured with OAuth, callbacks, and white labeling.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Create Embedded Signature Request
Tool to create an embedded signature request for signing in an iFrame. Use when you need to initiate a signature request that will be signed within your application rather than via email links.
Connect any two apps with Notis in the middle.
Zoom and Dropbox sign, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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