Create a Detrack collection from a new Zoom meeting
Start pickup planning as soon as the meeting is booked.
Trigger
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Action
Add Collection
Tool to add a new collection in detrack. use after gathering all necessary collection details.
Why this helps
Collection requests discussed while scheduling meetings often wait for manual entry.
- Starts collection planning earlier
- Reduces duplicate data entry
- Flags missing pickup details before creation
Setup
Build it in a few focused steps.
- 1Connect Zoom and Detrack once in Notis.
- 2Create an automation named Create collection from pickup meeting.
- 3Tell Notis to inspect the new meeting details, gather all required collection information, and add a Detrack collection only when complete.
- 4Pick Zoom New Meeting Created as the trigger.
- 5Choose a report channel and test with one real pickup meeting.
Questions about this workflow
What happens when details are missing?
Notis reports the missing information instead of creating an incomplete collection.
Can this create a delivery too?
No. This workflow uses the Add Collection action.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Detrack. A trigger fires from one place; an action lands in another.
Zoom triggers
Detrack actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Collection
Tool to add a new collection in detrack. use after gathering all necessary collection details.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete All Collections
Tool to delete all collections in the account. use when you need to purge every collection for a specific date after confirmation.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Delete All Deliveries
Tool to delete all deliveries for a specific date. use when you need to purge deliveries in bulk before scheduling new ones.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Delete Delivery
Tool to delete one or more deliveries by date and d.o. number. use after confirming delivery entries to avoid accidental data loss (max 100 items per call).
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Edit Delivery
Tool to edit specific deliveries by date and d.o. number. use after confirming delivery identifiers to update their details (max 100 per call).
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
List Jobs
Tool to list all jobs with optional filters and pagination. use when you need to retrieve jobs by date, status, country, or other criteria.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
Search
Tool to search for deliveries, collections, or vehicles. use after defining search criteria to retrieve matching jobs.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
View All Collections
Tool to view all collection jobs in detrack. use when you need to retrieve every collection job currently stored.
Connect any two apps with Notis in the middle.
Zoom and Detrack, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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