Log Zoom webinar changes in CommCare
Keep program teams aligned when webinar plans shift.
Trigger
Webinar Details Changed
Triggers when a Zoom webinar's details change. Detects changes such as: - Topic updates - Start time changes - Agenda modifications - Duration changes - Settings updates (host video, registration type, audio options, etc.) - Status changes - Occurrence updates for recurring webinars - Recurrence pattern changes
Action
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Why this helps
Webinar updates spread across calendars and chats without a shared operational record.
- Creates one change history
- Improves handoffs
- Reduces outdated instructions
Setup
Build it in a few focused steps.
- 1Connect Zoom and CommCare in Notis.
- 2Describe the change log form to submit for each webinar update.
- 3Choose Webinar Details Changed as the trigger.
- 4Select where reports should be sent.
- 5Test with one webinar detail change.
Questions about this workflow
What webinar changes are covered?
Zoom can report topic, start time, agenda, duration, settings, status, and occurrence updates.
Can the form flag high-impact changes?
Yes, include the impact criteria in your automation instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to CommCare. A trigger fires from one place; an action lands in another.
Zoom triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Daily Usage Report Changed
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List Reports
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Meeting Details Changed
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Meeting Recording Changed
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Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Connect any two apps with Notis in the middle.
Zoom and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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