Capture transcripts for participant rich webinars
Ensure webinars with active participation get a searchable transcript.
Trigger
New Webinar Participant
Triggers when a new participant appears in a past webinar's participant list.
Action
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Why this helps
High-engagement webinars are easy to overlook when transcription is handled manually.
- Prioritize webinars with participation
- Create a searchable record of audience sessions
- Reduce post-webinar admin
Setup
Build it in a few focused steps.
- 1Connect Zoom and Castingwords in Notis once.
- 2Create the automation and explain which webinar recording should be transcribed.
- 3Tell Notis to order a Castingwords transcript when the related recording has an accessible media URL.
- 4Pick New Webinar Participant and select a report channel.
- 5Test with one participant report and recording.
Questions about this workflow
Does a participant event include the recording URL?
Not necessarily. Provide a lookup instruction or have Notis report when the URL is unavailable.
Will every participant create an order?
Your instruction should tell Notis to deduplicate by webinar recording.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Castingwords. A trigger fires from one place; an action lands in another.
Zoom triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Zoom and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Castingwords.