Stop transcription spend when a recording is replaced
Prevent wasted transcription costs when the source recording changes.
Trigger
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Action
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Why this helps
Old audio can remain in processing after a corrected recording is uploaded.
- Avoid transcribing obsolete audio
- Recover eligible pre-processing charges
- Keep the queue aligned with the latest file
Setup
Build it in a few focused steps.
- 1Connect Zoom and Castingwords in Notis once.
- 2Create an automation with the cancellation condition.
- 3Tell Notis to cancel and refund the related Castingwords file only when no transcription work has started.
- 4Pick Meeting Recording Changed and choose a report channel.
- 5Test with a replaced recording that has an untouched order.
Questions about this workflow
When is a refund applicable?
Castingwords supports cancellation and refund when no transcription work has been done, including pre-processing or error states.
Can it cancel an active transcription?
Only if the file is still in an eligible no-work state.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Castingwords. A trigger fires from one place; an action lands in another.
Zoom triggers
Castingwords actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel and Refund Audio File
Tool to cancel an ordered audio file and issue a refund if applicable. use when no transcription work has been done on the file (pre-processing, audio processing, error states).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Prepay Balance
Tool to retrieve the current prepay balance for the account. use when you need to check available funds before placing new transcription orders.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Get registered webhook URL
Tool to retrieve the currently registered webhook url for account notifications. use when you need to verify your webhook setup.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Order Transcript
Tool to create a new transcription order for audio/video at a url. use when you have an accessible media url and need to initiate transcription.
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Order Upgrades
Tool to order an upgrade for a specific audio file. use after transcription is complete to add items like timestamps or extra editing. example: 'order timestamps for file 12345'.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Register Webhook
Tool to register a webhook url to receive transcript completion notifications. use when you want castingwords to post transcript-complete events to your service endpoint.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
List Available SKUs
Tool to retrieve list of available skus. use when you need to know available services and pricing before placing an order.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Test Webhook Call
Tool to request a test webhook call for a specific event type. use after registering a webhook url to ensure webhook notifications are functioning properly.
Connect any two apps with Notis in the middle.
Zoom and Castingwords, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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