Remind participants when recordings are ready
Close the loop by notifying the right contact as soon as a recording appears.
Trigger
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
Action
Send Reminder
Tool to send a reminder to a contact about their scheduled meeting. use after confirming the meeting task id to notify participants.
Why this helps
Participants may not know when a promised recording is ready.
- Deliver timely recording notices
- Reduce manual participant follow-up
- Create a consistent post meeting habit
Setup
Build it in a few focused steps.
- 1Connect Zoom and Calendarhero once in Notis.
- 2Create an automation and describe who should receive the reminder and what it should say.
- 3Pick the Zoom New Cloud Recording trigger and choose a report channel.
- 4Test it with one new recording.
Questions about this workflow
What is required to send a reminder?
Your instruction must identify the Calendarhero meeting task and intended contact.
Can the reminder text vary by meeting?
Yes. Tell Notis how to adapt the message using available meeting context.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Calendarhero. A trigger fires from one place; an action lands in another.
Zoom triggers
Calendarhero actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Calendar Connection
Tool to add a calendar integration to a user's account. use after gathering provider credentials.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Contact
Tool to create a new contact. use after confirming contact details before making the api call.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Create Meeting Request V2
Tool to create a new meeting request in calendarhero. use when scheduling a meeting with participants, time range, and additional details.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Fetch Contact
Fetch contact
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Fetch Meeting Details
Tool to fetch details for meetings within a specified timeframe. use this after user provides start and end datetimes in iso8601.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Fetch User Profile
Tool to fetch the profile details of the authenticated user. use after obtaining a valid access token.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
List Meetings
Tool to retrieve the user's meetings within a specified timeframe. use after confirming date range to fetch raw calendar data.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
List Meeting Templates
Tool to list all meeting templates available for quick scheduling. use after authenticating and when you need to retrieve available templates before scheduling.
Connect any two apps with Notis in the middle.
Zoom and Calendarhero, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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