Onboard meeting owners in Beaconstac
Give new meeting owners the account access they need for campaign work.
Trigger
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Action
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
Why this helps
New campaign owners can be delayed when user onboarding waits for a separate request.
- Shorten onboarding delays
- Tie access creation to a clear event
- Reduce handoff work for founders
Setup
Build it in a few focused steps.
- 1Connect Zoom and Beaconstac in Notis once.
- 2Create an automation for meeting owner onboarding.
- 3Tell Notis to create a Beaconstac user for the meeting owner when the onboarding criteria are met.
- 4Pick the Zoom New Meeting Created trigger.
- 5Choose a report channel and test with one eligible meeting.
Questions about this workflow
Is user creation available on every Beaconstac plan?
The action is intended for reseller plan and above.
Can the workflow avoid creating duplicates?
Ask Notis to check for an existing user before creating one when sufficient identifying data is available.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Beaconstac. A trigger fires from one place; an action lands in another.
Zoom triggers
Beaconstac actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Place
Tool to create a new place for location-based assets. use when you need to register a new physical place under an organization.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create QR Template
Tool to create a new qr code template. use when you need reusable design presets for qr codes.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Create Tag
Tool to create a new tag for organizing qr codes and other objects. use when you need to categorize qr codes under a specific organization.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Create User
Tool to create a new user. use when onboarding a new user under your organization (reseller plan and above).
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Delete QR Code
Tool to delete a qr code by its id. use when you need to remove an existing qr code after validation.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Delete QR Code Template
Tool to delete a qr code template by its id. use when you need to permanently remove a qr code template that is no longer needed.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
Delete Tag
Tool to delete a tag by its id. use when you need to remove an existing tag after validation.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
List Bulk QR Code Collections
Tool to list bulk qr code collections. use when you need to filter, search, or order your bulk qr code collections.
Connect any two apps with Notis in the middle.
Zoom and Beaconstac, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Beaconstac.