Retrieve context documents for new webinar participants
Get the context document you need while webinar interest is still timely.
Trigger
New Webinar Participant
Triggers when a new participant appears in a past webinar's participant list.
Action
Get Document by ID
Tool to retrieve a document by id. use after both docset and document ids are available.
Why this helps
Audience follow-up loses speed when context has to be found manually.
- Speed up participant review
- Keep audience context accessible
- Reduce repetitive searches
Setup
Build it in a few focused steps.
- 1Connect Zoom and Aryn in Notis once.
- 2Create an automation and identify the context document source.
- 3Tell Notis to retrieve the Aryn document associated with each new webinar participant.
- 4Pick Zoom New Webinar Participant as the trigger.
- 5Choose a report channel and test with one participant event.
Questions about this workflow
Can this retrieve a registration document?
Yes, when that document exists in Aryn and its id is available.
Does it contact the participant?
No. It only retrieves the requested document.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Aryn. A trigger fires from one place; an action lands in another.
Zoom triggers
Aryn actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create DocSet
Tool to create a new docset. use when you need to allocate a storage container before adding documents.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create DocSet
Tool to create a new docset. use when you need to allocate a storage container before adding documents.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Delete DocSet
Tool to delete a docset and all its documents. use after confirming the docset id, when you need to permanently remove a docset and its contents.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Generate plan
Tool to generate a query plan without executing it. use when you need to review the logical plan before running your query (e.g., "generate a plan for revenue breakdown by region").
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Get DocSet Metadata
Tool to retrieve metadata for a specific docset. use when you have the docset id and optionally need usage statistics.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
Get Document by ID
Tool to retrieve a document by id. use after both docset and document ids are available.
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
Get Document Binary
Tool to retrieve the binary content of a document by docset id and document id.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
List Async Tasks
Tool to list all outstanding asynchronous tasks for the account. use when you need to check pending or running tasks.
Connect any two apps with Notis in the middle.
Zoom and Aryn, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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