Check Apilio boolean gates for new recordings
Use each new recording as a prompt to confirm the switches behind your follow-up process.
Trigger
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
Action
Get Boolean Variables
Tool to fetch all boolean variables. use when you need the full list of boolean variables and their current states.
Why this helps
Recording workflows can branch on simple switches that nobody checks after a new file arrives.
- Keep workflow gates visible
- Catch disabled or unexpected switches sooner
- Standardize recording intake reviews
Setup
Build it in a few focused steps.
- 1Connect Zoom and Apilio in Notis once.
- 2Create an automation that retrieves Apilio boolean variables for each new Zoom cloud recording.
- 3Select the New Cloud Recording trigger.
- 4Choose where reports should go, then test with one real recording.
Questions about this workflow
What does the Apilio action return?
It returns all boolean variables and their current states.
Can it turn a switch on or off?
No. This package uses the available retrieval action only.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Apilio. A trigger fires from one place; an action lands in another.
Zoom triggers
Apilio actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Boolean Variables
Tool to fetch all boolean variables. use when you need the full list of boolean variables and their current states.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Conditions
Tool to fetch all evaluatable conditions. use when you need to list available conditions.
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Get Logicblocks
Tool to fetch all logicblocks of a user. use after authenticating with apilio api when you need to list available logicblocks.
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Get Numeric Variables
Tool to fetch all numeric variables. use after authenticating the apilio api.
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Get String Variables
Tool to fetch all string variables. use after authenticating the apilio api.
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Connect any two apps with Notis in the middle.
Zoom and Apilio, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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