Email prep details for new Zoom meetings
Make preparation automatic the moment a meeting appears on your calendar.
Trigger
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Action
Send Email
Send an email using agentmail api
Why this helps
Important prep links and expectations are often sent late or forgotten.
- Improve meeting readiness
- Reduce manual drafting
- Set expectations early
Setup
Build it in a few focused steps.
- 1Connect Zoom and Agent mail in Notis.
- 2Create an automation and describe the preparation email outcome.
- 3Choose Zoom New Meeting Created as the trigger.
- 4Select a report channel and test with one newly created meeting.
Questions about this workflow
Can the email vary by meeting details?
Yes. Ask Notis to tailor the message using the meeting data available from Zoom.
Can this send to external guests?
It can when recipient details are available in the event or supplied in your instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zoom to Agent mail. A trigger fires from one place; an action lands in another.
Zoom triggers
Agent mail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Get Message
Get a specific message from an agentmail inbox
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
List Messages
List messages from an agentmail inbox
Daily Usage Report Changed
Triggers when the Zoom daily usage report changes for a selected year/month. This trigger monitors daily usage statistics including: - New users added - Number of meetings held - Participant counts - Meeting minutes consumed
Send Email
Send an email using agentmail api
Meeting Details Changed
Triggers when a specific meeting's details change. Detects changes such as: - Meeting topic changes - Agenda updates - Schedule changes (timezone, duration) - Settings modifications (waiting room, recording, video, etc.) - Password changes - Recurrence pattern updates
Meeting Recording Changed
Triggers when a specific meeting's cloud recordings change. Detects changes such as: - New recording files appearing - Recording processing completion (status changes) - Recording metadata changes (count, size, etc.) - New participant audio files
Meeting Summary Created or Updated
Triggers when a meeting summary is created or updated for a specific meeting. IMPORTANT: This trigger requires a PAID Zoom account (Pro, Business, or Enterprise plan). Free Zoom accounts cannot use this feature. Additionally requires: - AI Companion feature enabled in account settings - Meeting must not be end-to-end encrypted (E2EE) - Meeting summary must be enabled and generated for the meeting
New Cloud Recording
Triggers when a new cloud recording meeting instance appears for a user.
New Meeting Created
Triggers when a new Zoom meeting is created for a user.
Connect any two apps with Notis in the middle.
Zoom and Agent mail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Agent mail.