Review existing Ashby profiles for new Zendesk users
Start with trusted recruiting data before you create or route anything.
Trigger
New User Created
Triggered when a new user is created in Zendesk.
Action
Get Candidate Info
Retrieve detailed information about a specific candidate by their ID. This action returns comprehensive candidate data including: - Basic information (name, position, company, school) - Contact details (email addresses, phone numbers) - Social profiles (LinkedIn, etc.) - Associated applications and tags - Custom field values - Source and credited user information - Location and timezone - Profile URL Use this when you need complete details about a specific candidate. To find candidate IDs, use the list_candidates or search_candidates actions first.
Why this helps
Teams waste time rebuilding profiles that already exist in Ashby under another contact detail.
- Avoid duplicate records
- Improve recruiter awareness
- Speed up relationship review
Setup
Build it in a few focused steps.
- 1Connect Zendesk and Ashby in Notis once.
- 2Create an automation named New User Profile Review.
- 3Tell Notis to search Ashby for matching candidates and summarize the strongest match, including uncertainty when identifiers conflict.
- 4Choose New User Created as the Zendesk trigger and select a report channel.
- 5Test with one real user.
Questions about this workflow
Does this change candidate data?
No. It returns profile information for review.
Can it compare multiple possible matches?
Yes. Ask Notis to list likely matches and explain the evidence for each.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zendesk to Ashby. A trigger fires from one place; an action lands in another.
Zendesk triggers
Ashby actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add Candidate to Project
Add a candidate to a project in Ashby. Projects are sourcing initiatives or recruiting campaigns used to organize and track candidate pipelines. Use this to associate candidates with specific sourcing efforts. Common use cases: - Adding sourced candidates to recruiting campaigns - Organizing candidates by sourcing channel or initiative - Tracking candidates in specific hiring projects Requires candidatesWrite permission. Returns the updated candidate object on success, or error details if the candidate or project is not found.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add Candidate Tag
Add a tag to a candidate in Ashby. Use this to categorize and organize candidates with existing tags from the system. This action allows you to apply labels/tags to candidates for filtering, searching, and organizational purposes. Tags must already exist in the system - use LIST_CANDIDATE_TAGS to view available tags or CREATE_CANDIDATE_TAG to create new ones. The response includes the full updated candidate object when successful, showing the newly added tag in the candidate's tags array. If a candidate already has the tag, the operation will still succeed idempotently.
New User Created
Triggered when a new user is created in Zendesk.
Add Hiring Team Member
Add an Ashby user to a hiring team at the application, job, or opening level. Use this when you need to assign a team member to participate in the hiring process with a specific role. Requires the organizationWrite permission.
New Zendesk Ticket
Triggers when a new ticket is created in a specified Zendesk view.
Add User to Interviewer Pool
Add a user to an interviewer pool. Use this to assign interviewers to interview pools for scheduling and coordination. Requires the hiringProcessMetadataWrite permission.
Add Opening Job
Adds a job to an opening (job requisition) in Ashby ATS. An opening represents a position to be filled, while a job defines the role details. This action associates an existing job with an existing opening, allowing multiple jobs to be linked to a single opening. Use this when you need to add job definitions to an opening or when creating multi-role requisitions. Requires the jobsWrite permission. On success, returns the updated opening with the job added to its jobIds array. On failure, returns error details with specific error codes.
Add Opening Location
Tool to add a location to an opening (job requisition). Use when you need to associate a location with an existing opening. Requires the jobsWrite permission.
Anonymize Candidate
Anonymize a candidate by removing personally identifiable information. Use this when you need to permanently anonymize a candidate's data. This action cannot be reversed and requires all of the candidate's applications to be in the archived or hired state.
Approve Offer
Approve an offer or a specific approval step within an offer's approval process. This action supports two modes: - Complete offer approval: Provide only offerId to approve the entire offer - Step-specific approval: Provide offerId, approvalStepId, and userId to approve a specific step When approving a specific step, both approvalStepId and userId are required together. Requires the 'offersWrite' permission.
Connect any two apps with Notis in the middle.
Zendesk and Ashby, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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