Keep your PDF archive compact on schedule
Reduce storage pressure with a recurring maintenance pass.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Why this helps
Archives grow quietly until large files slow retrieval and sharing.
- Controls archive growth
- Improves retrieval speed
- Reduces transfer overhead
Setup
Build it in a few focused steps.
- 1Connect Api2pdf in Notis.
- 2Create an automation in Automations, New Automation.
- 3Describe which archive PDFs to optimize and the quality rule to preserve.
- 4Pick a recurring schedule trigger and choose the run report channel.
- 5Test with one representative archive file before enabling the schedule.
Questions about this workflow
How often should the optimization run?
Choose a cadence that matches how often new archive files are added.
Can the workflow skip files already optimized?
Yes. Include a skip rule or file list in the automation instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Zendesk to Api2pdf. A trigger fires from one place; an action lands in another.
Zendesk triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Zendesk and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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