Invite a CommCare web user for a new playlist
Give the right collaborator access when a new content program starts.
Trigger
New Playlist in YouTube Channel
Triggers when a new playlist is added to a YouTube channel.
Action
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Why this helps
Access requests get forgotten when playlist launches and user administration happen in separate tools.
- Starts access setup at launch time
- Creates a consistent invitation request
- Reduces follow-up memory load
Setup
Build it in a few focused steps.
- 1Connect YouTube and CommCare in Notis once.
- 2Create an automation instructing Notis to prepare a CommCare web user invitation for the collaborator and role you specify.
- 3Pick New Playlist in YouTube Channel as the trigger.
- 4Choose where run reports go and test with one real playlist.
Questions about this workflow
Can Notis choose permissions automatically?
State the intended role and permissions in your instruction; the CommCare invitation still requires the relevant access permissions.
What if the playlist has no assigned collaborator?
Tell Notis to report the missing assignee instead of creating an invitation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Youtube to CommCare. A trigger fires from one place; an action lands in another.
Youtube triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Lookup Table
Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
New YouTube Activity
Triggers when a new activity is detected on a YouTube channel.
List Reports
Tool to retrieve available reports configured in a CommCare project. Use when you need to discover what reports exist before downloading report data via the Download Report Data API.
New Item in YouTube Playlist
Triggers when a new item is added to a YouTube playlist.
Single Sign On
Tool to validate login credentials and retrieve user profile for a mobile worker or web user. Use when you need to authenticate a user and obtain their profile information including roles, permissions, locations, and configuration details.
New Playlist in YouTube Channel
Triggers when a new playlist is added to a YouTube channel.
Submit Form to CommCare
Tool to submit an XForm to CommCare following the OpenRosa standard. Use when you need to submit form data with complete XML including required metadata fields (deviceID, timeStart, timeEnd, username, userID, instanceID).
New YouTube Channel Subscription
Triggers when a new channel is subscribed.
Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
Connect any two apps with Notis in the middle.
Youtube and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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