Turn every new Workday job posting into an organized Docupilot folder
A new role should start with a clear home for contracts, briefs, and hiring documents.
Trigger
New Job Posting
Triggers when a new job posting appears (newly published/opened) in Workday. This trigger monitors job postings and fires when new postings are detected.
Action
Create Docupilot Folder
Tool to create a new folder. use when organizing documents into custom workspace folders after confirming workspace context.
Why this helps
New openings often scatter recruiting documents across ad hoc locations before anyone creates a shared workspace.
- Creates a consistent home for each opening
- Reduces setup work for recruiters and founders
- Keeps role specific documents easier to find
Setup
Build it in a few focused steps.
- 1Connect Workday and Docupilot once in Notis.
- 2Create an automation and describe the folder naming outcome in one instruction.
- 3Pick New Job Posting as the Workday trigger.
- 4Choose where run reports should go, then test with one real posting.
Questions about this workflow
Can Notis name the folder from the posting details?
Yes. Tell Notis which available posting details to use in the instruction, such as title or requisition reference.
Does this generate a job contract?
No. This workflow creates the Docupilot folder only.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Workday to Docupilot. A trigger fires from one place; an action lands in another.
Workday triggers
Docupilot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Docupilot Folder
Tool to create a new folder. use when organizing documents into custom workspace folders after confirming workspace context.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Docupilot Folder
Tool to create a new folder. use when organizing documents into custom workspace folders after confirming workspace context.
Absence Balance Changed
Triggers when a worker's absence balance changes. This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful changes.
List all folders
Tool to list all folders. use after authentication to fetch available workspace folders.
Balance Details Changed
Triggers when details of a specific balance change (quantity, accruals, adjustments, etc.). This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful field changes.
Get Authenticated User
Tool to retrieve information about the authenticated user. use after authentication to confirm identity and fetch user account details.
Interview Feedback Submitted or Updated
Triggers when interview feedback is submitted or updated for a specific interview. This trigger monitors a specific interview and fires when new feedback entries are detected or existing feedback is modified.
Job Posting Changed
Triggers when a specific job posting's details change (title, status, posting dates, location, etc.). This trigger monitors a single job posting and fires when any of its fields are modified.
Job Posting Questionnaire Changed
Triggers when a job posting's candidate questionnaire is added or changed. This trigger monitors a specific job posting's questionnaires and detects any changes including additions, removals, or modifications to questionnaires and questions. Uses snapshot-based diffing to detect meaningful changes.
New Absence Balance
Triggers when a new absence balance record becomes available for a worker. This trigger monitors a specific worker's absence balances and detects when new balance records appear (e.g., a new plan/bucket becomes available). Uses snapshot-based diffing to compare balance record IDs between polls.
Connect any two apps with Notis in the middle.
Workday and Docupilot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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