Retire outdated hiring templates with a clear rule
Keep hiring resources focused by cleaning up templates tied to roles you no longer use.
Trigger
New Job Posting
Triggers when a new job posting appears (newly published/opened) in Workday. This trigger monitors job postings and fires when new postings are detected.
Action
Delete Template
Tool to permanently delete a single template by its id. use when you need to remove an outdated or unused template; ensure the template id is correct before calling.
Why this helps
Closed or changed roles can leave outdated hiring templates in circulation.
- Reduce stale hiring assets
- Make template choices clearer
- Apply retention rules consistently
Setup
Build it in a few focused steps.
- 1Connect Workday and Documint in Notis once.
- 2Create an automation naming the template and the exact retention condition for deletion.
- 3Pick Job Posting Changed as the trigger.
- 4Choose a report channel and test with one posting change before enabling deletion.
Questions about this workflow
Does every posting change delete a template?
No. Your instruction must define the exact condition and template identifier.
Can the workflow only report candidates?
Yes. Ask Notis to list the candidate and wait for your review instead of deleting.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Workday to Documint. A trigger fires from one place; an action lands in another.
Workday triggers
Documint actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Delete Template
Tool to permanently delete a single template by its id. use when you need to remove an outdated or unused template; ensure the template id is correct before calling.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Get Template
Tool to retrieve a single template by its id. use when you need to fetch details of a specific template before generating documents.
Absence Balance Changed
Triggers when a worker's absence balance changes. This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful changes.
List Documents
Tool to list all documents in the authenticated user's account. use after obtaining a valid api key.
Balance Details Changed
Triggers when details of a specific balance change (quantity, accruals, adjustments, etc.). This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful field changes.
List Templates
Tool to list all templates in the authenticated user's account. use after obtaining a valid api key.
Interview Feedback Submitted or Updated
Triggers when interview feedback is submitted or updated for a specific interview. This trigger monitors a specific interview and fires when new feedback entries are detected or existing feedback is modified.
Update Template
Tool to update a single template by its id. use when you need to modify an existing template's settings or layout after fetching its current details.
Job Posting Changed
Triggers when a specific job posting's details change (title, status, posting dates, location, etc.). This trigger monitors a single job posting and fires when any of its fields are modified.
Job Posting Questionnaire Changed
Triggers when a job posting's candidate questionnaire is added or changed. This trigger monitors a specific job posting's questionnaires and detects any changes including additions, removals, or modifications to questionnaires and questions. Uses snapshot-based diffing to detect meaningful changes.
New Absence Balance
Triggers when a new absence balance record becomes available for a worker. This trigger monitors a specific worker's absence balances and detects when new balance records appear (e.g., a new plan/bucket becomes available). Uses snapshot-based diffing to compare balance record IDs between polls.
Connect any two apps with Notis in the middle.
Workday and Documint, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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