Add Coupa invoice coverage when leave starts
Avoid stalled invoices when a key approver is away.
Trigger
Worker Leave of Absence Created
Triggers when a new leave of absence record is created for a worker. This trigger monitors a specific worker's leaves of absence and detects when new leave records appear (e.g., when a leave is initiated/recorded). Uses snapshot-based diffing to compare leave record IDs between polls.
Action
Add Approver To Invoice
Tool to manually add an approver to an invoice. Use when you need to add a user or user group to the approval chain of an invoice at a specific position.
Why this helps
Invoices can sit untouched when the only approver begins leave.
- Reduces approval delays
- Keeps payment work moving
- Creates a clear coverage handoff
Setup
Build it in a few focused steps.
- 1Connect Workday and Coupa in Notis once.
- 2Create an automation named Leave approval coverage.
- 3Tell Notis to identify invoices awaiting the absent worker and add the approved backup approver.
- 4Pick Workday Worker Leave of Absence Created as the trigger.
- 5Choose a report channel, then test with one real leave record.
Questions about this workflow
Can this change invoice approval chains?
Yes. The Coupa action adds a user or group to an invoice approval chain.
What if no backup approver is known?
Have the instruction tell Notis to report the missing coverage instead of changing an invoice.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Workday to Coupa. A trigger fires from one place; an action lands in another.
Workday triggers
Coupa actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Abandon Invoice
Tool to abandon an invoice. Use when an invoice is invalid and needs to be abandoned. Invoice once abandoned cannot be reversed.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Account
Tool to create a Coupa account. Use when you need to provision a new general ledger account with a specific chart-of-accounts type and code segments.
Absence Balance Changed
Triggers when a worker's absence balance changes. This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful changes.
List Accounts
Tool to list accounts from Coupa. Use when you need to retrieve account IDs and codes with optional filters and pagination.
Balance Details Changed
Triggers when details of a specific balance change (quantity, accruals, adjustments, etc.). This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful field changes.
Get Recent Accounts
Tool to retrieve recently accessed accounts from Coupa. Use when you need to view accounts that the user has recently interacted with.
Interview Feedback Submitted or Updated
Triggers when interview feedback is submitted or updated for a specific interview. This trigger monitors a specific interview and fires when new feedback entries are detected or existing feedback is modified.
Get Account
Tool to retrieve a specific account by ID. Use when you need detailed account information including segments, type, and status.
Job Posting Changed
Triggers when a specific job posting's details change (title, status, posting dates, location, etc.). This trigger monitors a single job posting and fires when any of its fields are modified.
Update Account
Tool to update an existing Coupa account. Use when you need to modify account information including account type, activation status, code segments, and display name.
Job Posting Questionnaire Changed
Triggers when a job posting's candidate questionnaire is added or changed. This trigger monitors a specific job posting's questionnaires and detects any changes including additions, removals, or modifications to questionnaires and questions. Uses snapshot-based diffing to detect meaningful changes.
List Account Types
Tool to list account types in Coupa. Use when you need account type IDs and names for account creation.
New Absence Balance
Triggers when a new absence balance record becomes available for a worker. This trigger monitors a specific worker's absence balances and detects when new balance records appear (e.g., a new plan/bucket becomes available). Uses snapshot-based diffing to compare balance record IDs between polls.
Get Account Type
Tool to retrieve a specific account type by ID. Use when you need detailed information about a chart of accounts.
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Workday and Coupa, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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