Update an assistant when absence eligibility changes
Keep time-off guidance accurate for each worker's current eligibility.
Trigger
Worker Eligible Absence Type Changed
Triggers when a worker becomes eligible or ineligible for an absence type. This trigger monitors the list of eligible absence types for a specific worker and detects when new absence types are added (worker becomes eligible) or when absence types are removed (worker becomes ineligible). Uses snapshot-based diffing to compare the list of absence type IDs between polls. Note: Due to Workday security permissions, this endpoint typically only allows access to the authenticated user's own data.
Action
Update Character
Tool to update existing character details. Use when you have a character ID and need to modify its attributes.
Why this helps
Eligibility changes can make previously accurate assistant guidance misleading.
- Prevent outdated time-off guidance
- Reflect worker-specific eligibility
- Reduce manual assistant updates
Setup
Build it in a few focused steps.
- 1Connect Workday and Convolo ai in Notis once.
- 2Create an automation instructing Notis to update the matching character with the eligibility change.
- 3Choose Worker Eligible Absence Type Changed and select a report channel.
- 4Test with one eligibility change and inspect the character update.
Questions about this workflow
Can it handle both eligibility and ineligibility?
Yes. The trigger detects absence types being added or removed.
How do I identify the character?
Provide the character ID or a naming rule in the automation prompt.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Workday to Convolo ai. A trigger fires from one place; an action lands in another.
Workday triggers
Convolo ai actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Define or Update Character Actions
Tool to define or update the list of actions a character can perform. Use when you need to configure or adjust character capabilities before deployment.
Absence Balance Changed
Triggers when a worker's absence balance changes. This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful changes.
Evaluate Character Performance
Tool to evaluate a character's performance based on interactions. Use after fetching a conversation session and constructing your prompt.
Balance Details Changed
Triggers when details of a specific balance change (quantity, accruals, adjustments, etc.). This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful field changes.
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Interview Feedback Submitted or Updated
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Job Posting Changed
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Job Posting Questionnaire Changed
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Set Core AI Settings
Tool to set core AI settings for a character. Use after confirming character existence.
New Absence Balance
Triggers when a new absence balance record becomes available for a worker. This trigger monitors a specific worker's absence balances and detects when new balance records appear (e.g., a new plan/bucket becomes available). Uses snapshot-based diffing to compare balance record IDs between polls.
Update Character Backstory
Tool to update a character's backstory. Use when you need to modify the backstory of an existing character after confirming its ID. Only the provided fields will be updated.
Connect any two apps with Notis in the middle.
Workday and Convolo ai, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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