Archive prospect document results to S3
Keep candidate documents available after every meaningful profile update.
Trigger
Prospect Profile Changed
Triggers when a specific prospect's profile details change (contact info, status, type, source, level, tags, etc.). This trigger monitors a single prospect and fires when any of its core profile fields are modified.
Action
Create Export S3 Task
Tool to create a task to export files to an amazon s3 bucket. use after conversion when you need to store results directly into s3. ensure aws credentials have s3:putobject (and putobjectacl if using non-default acl) permissions.
Why this helps
Recruiting files become difficult to trace when profiles change quickly.
- Preserve document history
- Improve recruiter access
- Reduce filing mistakes
Setup
Build it in a few focused steps.
- 1Connect Workday and Cloudconvert once in Notis.
- 2Create an automation named Prospect document archive.
- 3Describe how Notis should find and export the matching Cloudconvert result to S3.
- 4Pick Prospect Profile Changed as the trigger.
- 5Choose a report channel and test with one profile change.
Questions about this workflow
Can this archive every profile change?
It runs for each matching event and exports only when a corresponding Cloudconvert result is available.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Workday to Cloudconvert. A trigger fires from one place; an action lands in another.
Workday triggers
Cloudconvert actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Export Google Cloud Storage Task
Tool to create a task to export files to a google cloud storage bucket. use after conversion when you need to store results directly into gcs. ensure service account credentials have the proper permissions.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Export S3 Task
Tool to create a task to export files to an amazon s3 bucket. use after conversion when you need to store results directly into s3. ensure aws credentials have s3:putobject (and putobjectacl if using non-default acl) permissions.
Absence Balance Changed
Triggers when a worker's absence balance changes. This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful changes.
Create Webhook
Tool to create a new webhook. use when you need to receive event notifications into your system.
Balance Details Changed
Triggers when details of a specific balance change (quantity, accruals, adjustments, etc.). This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful field changes.
Delete Webhook
Tool to delete a webhook by its id. use when you no longer need a webhook and want to remove it.
Interview Feedback Submitted or Updated
Triggers when interview feedback is submitted or updated for a specific interview. This trigger monitors a specific interview and fires when new feedback entries are detected or existing feedback is modified.
List Supported Formats
Tool to list all supported conversion formats, engines, and options. use when you need to discover available conversions before creating tasks.
Job Posting Changed
Triggers when a specific job posting's details change (title, status, posting dates, location, etc.). This trigger monitors a single job posting and fires when any of its fields are modified.
List Tasks
Tool to retrieve a list of tasks. use when you need to enumerate tasks with optional filters like status or date ranges.
Job Posting Questionnaire Changed
Triggers when a job posting's candidate questionnaire is added or changed. This trigger monitors a specific job posting's questionnaires and detects any changes including additions, removals, or modifications to questionnaires and questions. Uses snapshot-based diffing to detect meaningful changes.
List Webhooks
Tool to list all webhooks. use when you need to retrieve existing webhooks before managing or inspecting them.
New Absence Balance
Triggers when a new absence balance record becomes available for a worker. This trigger monitors a specific worker's absence balances and detects when new balance records appear (e.g., a new plan/bucket becomes available). Uses snapshot-based diffing to compare balance record IDs between polls.
Show User
Tool to show the current authenticated user's information. use after authentication to confirm account details.
Connect any two apps with Notis in the middle.
Workday and Cloudconvert, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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