Create a Cal availability schedule after an absence balance change
Keep availability rules aligned with the latest absence information.
Trigger
Absence Balance Changed
Triggers when a worker's absence balance changes. This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful changes.
Action
Create user availability schedule
Creates a cal.com user availability schedule, defining its name, timezone, weekly recurring availability, and specific date overrides; if `isdefault` is true, this schedule replaces any existing default and applies to event types not linked to a specific schedule.
Why this helps
Availability settings can drift when leave balances change and nobody remembers to update scheduling rules.
- Keep availability rules current
- Reduce manual schedule edits
- Make capacity changes visible
Setup
Build it in a few focused steps.
- 1Connect Workday and Cal in Notis.
- 2Create an automation named Absence balance availability update.
- 3Tell Notis the availability rule to apply and ask it to create a Cal user schedule when the balance change supports it.
- 4Choose Absence Balance Changed as the Workday trigger and select a report channel.
- 5Test with one balance change.
Questions about this workflow
Does Workday define the weekly schedule itself?
No. You provide the availability rule in the automation instruction.
What if the balance change does not imply a schedule change?
Notis reports the change without creating a schedule when the instruction says no update is needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Workday to Cal. A trigger fires from one place; an action lands in another.
Workday triggers
Cal actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add member to team
Adds a new member to a specified team within an organization by creating a team membership.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add organization attribute option
Adds a new option to an organization's attribute, requiring a display `value` and a `slug` unique for that attribute.
Absence Balance Changed
Triggers when a worker's absence balance changes. This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful changes.
Delete oauth client webhook
Permanently deletes a specific webhook subscription of an oauth client in the cal application, stopping its notifications.
Balance Details Changed
Triggers when details of a specific balance change (quantity, accruals, adjustments, etc.). This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful field changes.
Cancel booking via uid
Cancels an existing and active cal.com booking using its unique identifier (uid).
Interview Feedback Submitted or Updated
Triggers when interview feedback is submitted or updated for a specific interview. This trigger monitors a specific interview and fires when new feedback entries are detected or existing feedback is modified.
Check calendar availability
Retrieves free/busy availability for a specified calendar to aid scheduling without revealing event details; requires an existing, accessible calendar, noting that data granularity can vary.
Job Posting Changed
Triggers when a specific job posting's details change (title, status, posting dates, location, etc.). This trigger monitors a single job posting and fires when any of its fields are modified.
Check gcal synchronization status
Call this read-only action to verify the connection and synchronization status of a user's google calendar integration with cal.
Job Posting Questionnaire Changed
Triggers when a job posting's candidate questionnaire is added or changed. This trigger monitors a specific job posting's questionnaires and detects any changes including additions, removals, or modifications to questionnaires and questions. Uses snapshot-based diffing to detect meaningful changes.
Check ics feed calendar endpoint
Checks an ics feed url (expected as a query parameter) to verify its validity, accessibility, and icalendar data integrity.
New Absence Balance
Triggers when a new absence balance record becomes available for a worker. This trigger monitors a specific worker's absence balances and detects when new balance records appear (e.g., a new plan/bucket becomes available). Uses snapshot-based diffing to compare balance record IDs between polls.
Check Stripe status
Verifies if stripe is correctly connected to the cal scheduling system and functional for processing payments, reporting only on the integration's status.
Connect any two apps with Notis in the middle.
Workday and Cal, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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