Review Apilio numeric planning values after leave changes
Keep coverage planning grounded in the numeric values your operations use.
Trigger
Worker Leave of Absence Changed
Triggers when a worker's leave of absence record changes. This trigger monitors all leaves of absence for a specific worker and detects: - New leave requests created - Changes to existing leaves (status, dates, comments, etc.) - Deleted or rescinded leaves Uses snapshot-based diffing to track changes between polling intervals.
Action
Get Numeric Variables
Tool to fetch all numeric variables. use after authenticating the apilio api.
Why this helps
Leave date or status changes can affect capacity calculations that are easy to overlook.
- Surface planning values after every change
- Support faster coverage decisions
- Reduce hidden capacity assumptions
Setup
Build it in a few focused steps.
- 1Connect Workday and Apilio in Notis once.
- 2Create an automation for leave planning reviews.
- 3Tell Notis to retrieve Apilio numeric variables and summarize values relevant to the changed leave.
- 4Select Worker Leave of Absence Changed as the trigger and choose a report channel.
- 5Test with one changed leave.
Questions about this workflow
What leave changes are included?
The trigger covers new, updated, deleted, and rescinded leave records.
Does it calculate coverage automatically?
It can summarize retrieved values, but any missing staffing baseline must be supplied in your instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Workday to Apilio. A trigger fires from one place; an action lands in another.
Workday triggers
Apilio actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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Tool to fetch all evaluatable conditions. use when you need to list available conditions.
Absence Balance Changed
Triggers when a worker's absence balance changes. This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful changes.
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Tool to fetch all logicblocks of a user. use after authenticating with apilio api when you need to list available logicblocks.
Balance Details Changed
Triggers when details of a specific balance change (quantity, accruals, adjustments, etc.). This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful field changes.
Get Numeric Variables
Tool to fetch all numeric variables. use after authenticating the apilio api.
Interview Feedback Submitted or Updated
Triggers when interview feedback is submitted or updated for a specific interview. This trigger monitors a specific interview and fires when new feedback entries are detected or existing feedback is modified.
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Job Posting Changed
Triggers when a specific job posting's details change (title, status, posting dates, location, etc.). This trigger monitors a single job posting and fires when any of its fields are modified.
Job Posting Questionnaire Changed
Triggers when a job posting's candidate questionnaire is added or changed. This trigger monitors a specific job posting's questionnaires and detects any changes including additions, removals, or modifications to questionnaires and questions. Uses snapshot-based diffing to detect meaningful changes.
New Absence Balance
Triggers when a new absence balance record becomes available for a worker. This trigger monitors a specific worker's absence balances and detects when new balance records appear (e.g., a new plan/bucket becomes available). Uses snapshot-based diffing to compare balance record IDs between polls.
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