Keep each prospect packet together
Give recruiters one current file that reflects the latest profile update.
Trigger
Prospect Profile Changed
Triggers when a specific prospect's profile details change (contact info, status, type, source, level, tags, etc.). This trigger monitors a single prospect and fires when any of its core profile fields are modified.
Action
Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
Why this helps
Updated contact or status details often sit beside resumes and notes in separate files.
- Create one current packet
- Reduce file hunting
- Simplify handoffs
Setup
Build it in a few focused steps.
- 1Connect Workday and Api2pdf in Notis once.
- 2Create an automation for prospect packet bundling.
- 3Tell Notis to merge the supplied resume, profile, and approved notes PDFs whenever the prospect profile changes.
- 4Pick the prospect profile changed trigger, choose a report channel, and test with one updated prospect.
Questions about this workflow
Which documents can be included?
Include the supplied PDFs that your recruiting process approves for the packet.
Can the packet order be specified?
Yes. State the desired order in the automation instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Workday to Api2pdf. A trigger fires from one place; an action lands in another.
Workday triggers
Api2pdf actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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Absence Balance Changed
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Balance Details Changed
Triggers when details of a specific balance change (quantity, accruals, adjustments, etc.). This trigger monitors a specific worker's absence plan balance and detects any changes to the balance details including quantity available, effective date, position, or other related fields. Uses snapshot-based diffing to detect meaningful field changes.
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Interview Feedback Submitted or Updated
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Job Posting Changed
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Merge PDFs
Tool to merge multiple pdf documents into a single pdf. use when you need to concatenate several pdfs on the server-side.
Job Posting Questionnaire Changed
Triggers when a job posting's candidate questionnaire is added or changed. This trigger monitors a specific job posting's questionnaires and detects any changes including additions, removals, or modifications to questionnaires and questions. Uses snapshot-based diffing to detect meaningful changes.
Optimize PDF
Tool to optimize a pdf document to reduce file size while maintaining quality. use when you need to minimize storage or bandwidth for an existing pdf.
New Absence Balance
Triggers when a new absence balance record becomes available for a worker. This trigger monitors a specific worker's absence balances and detects when new balance records appear (e.g., a new plan/bucket becomes available). Uses snapshot-based diffing to compare balance record IDs between polls.
Reorder PDF Pages
Tool to reorder pages of a pdf document. use when you need to rearrange pages into a new order by specifying page indices.
Connect any two apps with Notis in the middle.
Workday and Api2pdf, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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