Auto-clear WhatsApp while archiving to Gmail
Your WhatsApp chat is flooded with casual messages. Notis saves each one to Gmail then deletes it from WhatsApp so your chat stays clean.
Trigger
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Action
Move to Trash
Moves an existing, non-deleted email message to the trash for the specified user.
Why this helps
WhatsApp becomes a junkyard of old messages. You scroll past hundreds of outdated items to find something recent.
- Your WhatsApp chat stays clean and recent
- Nothing is lost—Gmail has the archive
- Lower cognitive load: fewer things to scroll past
- Works automatically without manual cleanup
Setup
Build it in a few focused steps.
- 1Connect WhatsApp and Gmail to Notis.
- 2Tell Notis: "Save low-priority WhatsApp messages (e.g., 'okay', 'got it', status updates) to Gmail drafts, then delete them from WhatsApp."
- 3Set the trigger to "New Message Received".
- 4Define 'low-priority' (keywords, senders, types).
- 5Test with a low-priority message and confirm it's archived to Gmail then deleted from WhatsApp.
Questions about this workflow
Will the person know their message was deleted from my view?
No. This only deletes the message from your phone—they won't be notified.
Can I recover a message if I accidentally delete something important?
Yes, it's in Gmail. Or if it's a recent deletion, WhatsApp's recycle bin might still have it.
What if I change my mind about what's 'low-priority'?
Tell Notis to update the rules and it applies them to future messages. Past messages stay in Gmail.
When this happens · Trigger
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Supported Triggers and Actions
Notis builds workflows that link Whatsapp to Gmail. A trigger fires from one place; an action lands in another.
Whatsapp triggers
Gmail actions
Message Status Updated
Triggers when a WhatsApp message status changes. IMPORTANT LIMITATION: WhatsApp Cloud API does not provide a native polling endpoint for message status. Status updates are ONLY delivered via webhooks in real-time. This trigger cannot directly poll the WhatsApp API for status updates. This trigger will return empty results as WhatsApp does not support this operation. To track message status updates, you must: 1. Set up a webhook endpoint to receive status notifications from WhatsApp 2. Store the webhook data in your own database 3. Use a different mechanism to query your stored webhook data For more information, see: - https://developers.facebook.com/docs/whatsapp/cloud-api/webhooks
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Message Template Status Update
Triggered when the review status of a WhatsApp message template changes — for example approved, rejected, or flagged — on your WhatsApp Business Account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Whatsapp and Gmail. Any combination from 1,000+ integrations.
When this happens · Trigger
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