Start a Calendly data deletion request from archived work
Keep retention work connected to the point where a project leaves active use.
Trigger
Card Archived Trigger
Triggered when a card is archived in the specified board
Action
Delete scheduled event data
For enterprise users, initiates deletion of an organization's scheduled event data between a `start time` and `end time` (inclusive, where `start time` must be <= `end time`); actual data deletion may take up to 7 days to complete.
Why this helps
Data retention tasks are easy to miss when old work is archived in another system.
- Surface retention actions at the right moment
- Reduce forgotten cleanup requests
- Keep an auditable report of the request
Setup
Build it in a few focused steps.
- 1Connect Trello and Calendly in Notis once.
- 2Create an automation that starts a Calendly scheduled event data deletion request for qualifying archived cards.
- 3Choose the Trello Card Archived trigger.
- 4Provide an organization, start time, and end time with the required retention policy context.
- 5Test with one archived card and confirm the reported request details.
Questions about this workflow
Who can use this action?
Calendly requires an enterprise subscription for scheduled event data deletion.
Is deletion immediate?
Calendly states that actual deletion may take up to seven days.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Trello to Calendly. A trigger fires from one place; an action lands in another.
Trello triggers
Calendly actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Cancel event
Permanently cancels an existing, active scheduled event by its `uuid`, optionally providing a `reason`, which may trigger notifications to invitees.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create an invitee no-show
Marks an invitee, identified by their existing and valid uri, as a 'no show' for a scheduled event.
Card Archived Trigger
Triggered when a card is archived in the specified board
Create One-Off Event Type
Creates a temporary calendly one-off event type for unique meetings outside regular availability, requiring valid host/co-host uris, a future date/range for `date setting`, and a positive `duration`.
New Activity Trigger
Triggered when there is activity in Trello.
Create scheduling link
Create a single-use scheduling link. creates a scheduling link that can be used to book an event. the link allows invitees to schedule up to the specified maximum number of events. once the limit is reached, the link becomes inactive.
New Board Trigger
Triggered when a board is created in the specified workspace
Create share
Creates a customizable, one-time share link for a calendly event type, allowing specific overrides to its settings (e.g., duration, availability, location) without altering the original event type.
New Card Trigger
Triggered when a card is created in the specified board
Create single use scheduling link
Creates a one-time, single-use scheduling link for an active calendly event type, expiring after one booking.
Card Updated Trigger
Triggered when a specific card is updated
Create webhook subscription
Creates a calendly webhook subscription to notify a specified `url` (which must be a publicly accessible https endpoint) for selected `events` within a given `organization` and `scope`.
Delete invitee data
Permanently removes all invitee data associated with the provided emails from past organization events, for data privacy compliance (requires enterprise subscription; deletion may take up to one week).
Connect any two apps with Notis in the middle.
Trello and Calendly, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Calendly.