Remove Algolia records for archived Trello cards
Archived work should stop appearing in active search results.
Trigger
Card Archived Trigger
Triggered when a card is archived in the specified board
Action
Delete Multiple Records
Tool to delete multiple records from an algolia index. use when you need to remove multiple objects by their ids.
Why this helps
Old cards remain searchable and distract people from current work.
- Keeps search focused
- Reduces stale content
- Automates cleanup after archiving
Setup
Build it in a few focused steps.
- 1Connect Trello and Algolia once in Notis.
- 2Create an automation named Archived card cleanup.
- 3Tell Notis to identify the matching Algolia object for each archived card and delete it.
- 4Pick Trello Card Archived Trigger for the board and select a report destination.
- 5Test by archiving one suitable card and confirm the record is gone.
Questions about this workflow
What if the archived card has no matching object?
Tell Notis to report the missing match and leave the index unchanged.
Can I keep a historical copy?
Yes. Instruct Notis to archive or export the data elsewhere before deleting, if that destination is available.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Trello to Algolia. A trigger fires from one place; an action lands in another.
Trello triggers
Algolia actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
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Webhook trigger
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Browse Algolia Index
Tool to retrieve all records from an index. use when you need to export or iterate through an entire index dataset.
Card Archived Trigger
Triggered when a card is archived in the specified board
Clear Objects
Tool to clear records of an index without affecting settings. use when you need to completely wipe all objects (e.g., after a bulk reindex) while preserving index configuration.
New Activity Trigger
Triggered when there is activity in Trello.
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New Board Trigger
Triggered when a board is created in the specified workspace
Clicked Object IDs
Tool to send a click event to algolia to capture clicked items. use immediately after a user click outside of search contexts to report click events.
New Card Trigger
Triggered when a card is created in the specified board
Clicked Object IDs After Search
Tool to send a click event after a search response. use when you want to report which items a user clicked in search results.
Card Updated Trigger
Triggered when a specific card is updated
Converted Object IDs
Tool to send a conversion event for items outside of search context. use when tracking conversions on category pages or external flows unrelated to algolia search.
Copy Index
Tool to copy the specified index to a new index. use when you need to duplicate an existing index including records, settings, synonyms, and rules after confirming source and destination names.
Connect any two apps with Notis in the middle.
Trello and Algolia, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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