Invite Contractors to CommCare from Todoist
Handle time-sensitive contractor access while the request is still visible.
Trigger
New Task Created
Trigger when a new task is added to Todoist.
Action
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
Why this helps
Short-term collaborators lose productive hours while access requests wait for manual processing.
- Accelerates contractor onboarding
- Keeps access requests auditable
- Reduces repetitive invitations
Setup
Build it in a few focused steps.
- 1Connect Todoist and CommCare in Notis.
- 2Create an automation for approved contractor invitations.
- 3Pick New Task Created as the trigger.
- 4Choose the report channel for results.
- 5Test with one approved contractor task.
Questions about this workflow
Can invitation details include role information?
Yes. Include the approved role and access context in the task.
Does this require special CommCare access?
Yes. Edit Web Users and Edit Access API permissions are required.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Todoist to CommCare. A trigger fires from one place; an action lands in another.
Todoist triggers
CommCare actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create Lookup Table
Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create Web User Invitation
Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.
New Task Created
Trigger when a new task is added to Todoist.
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Submit Form ODK Compatible
Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.
Connect any two apps with Notis in the middle.
Todoist and CommCare, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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